Job Requisition Number: 26898. The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Director, Sports Operations who will work within the department’s Intercollegiate Services unit and assist various sports teams with their operational needs.
Coordinate Travel: •Liaise between sport coaches and Travel Coordinator to manage arrangements for team travel, including but not limited to hotel arrangements, ground transfer, practice facility approval, game credentials, itineraries, practice times, meals, etc. This includes travel for coaches, teams, recruits and officials. •Develops itineraries and rooming lists and reconciles team expenses after traveling.
Team Administration: •Liaise between assigned sport coaches and various departmental and campus units i.e. Event Management, Facilities, Scheduling, Business Office, HR, Travel, Risk Management, Media Relations, Compliance, Marketing, Ticket Office, Development, Conference Services, Parking & Transportation. •Coordinates outgoing communications for assigned sports to donors and alumni. •Troubleshoot day-to-day operation issues that coaches may encounter. •Assist coaches with preparing and creating budgets for next fiscal year •Assist coaches with tracking yearly spending and managing budgets to stay within assigned cap
Recruiting: •Collaborates with coach to coordinate recruiting activities, including managing recruiting database, mailings, and arrangements for official and unofficial visits, and recruiting gate list. •Reconcile recruiting expenses after on and off-campus recruiting activities. Including submission of compliance forms. •Assist coaches with booking travel for visiting students. •Arrange recruiting travel for coaches, including booking flights, making hotel and/or car reservations.
Game Day Management: •Includes all aspects of preparation for competitions, managing staff during the game, troubleshooting issues, reconciling expenses, etc. •Collaborate with coaches to develop the finalized competition schedule and work with scheduling office to ensure that the appropriate facility is reserved. •Prior to competition, communicates with visiting team about competition logistics. •Coordinate player and coach ticket request list for home and away contests. •Assist with stats and game management in home events, as needed.
Special Events: •Special events include but are not limited to team banquets, pre-season games, donor events, tournaments, and post-season play. •Negotiate, secure, and implement arrangements for special events including but not limited to, caterers, site inspections, travel, hotel arrangements, etc. •Secure ground and equipment transfer, practice facility approval, site credentials, itineraries, etc. •Manage communications surrounding team banquets and other special events. •Collect payments from all banquet and event guests as required.
Department-Wide Projects/Initiatives: •Assist in the collection and submission of PE grades from assigned Head Coaches. •Manages the Post Eligibility/Medically Ineligible student-athlete work program. •Assists with the New Coaches Orientations. •Troubleshoot issues with the web-based recruiting and communications software, JumpForward.•Must have demonstrated experience providing administrative support in a professional setting •Familiarity with creating, preparing or managing budgets •Excellent organizational skills •Excellent computer skills •Exceptional communication skills, both written and verbal •The ability to manage multiple tasks, remain organized, deal with a heavy workload and prioritize work •Ability to work some evenings and weekends •Knowledge of all NCAA rules and regulations and experience working in D1 athletic programs
Education/Training: •A Bachelor’s degree or equivalent work experience.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.