About the Institute for Research on Labor and Employment (IRLE) IRLE is an interdisciplinary institute at the University of California, Berkeley that connects world-class research with policy to improve workers' lives, communities, and society. We promote better understanding of the conditions, policies, and institutions that affect the well-being of workers and their families and communities. We inform public debate with hard evidence about inequality, the economy, and the nature of work. This is a new position that will serve as a liaison with various campus departments and services to facilitate a variety of interrelated operational responsibilities, which includes contracts and grants administration, human resources/payroll processes, purchasing, and other administrative activities.
Contracts & Grants Serves as a resource to researchers (Principal Investigators) to help facilitate pre- and post-award contracts and grants administration. Analyzes issues and facilitates problem-solving. Follows up with relevant campus staff as needed to ensure accurate and timely proposal submission, grant reporting, and closeout. Identifies potential problems, including grant discrepancies and overdrafts. Manages internal proposal development timelines and award tracking using Salesforce. Prepares grant budgets which may be moderately to highly complex. Supports forecasting for overall IRLE budget management. Serves as the backup to the Contracts & Grants Manager during absences and performs other contract and grant duties as needed.
Human Resources Serves as a liaison between IRLE and campus human resources services and payroll. Initiates and helps facilitate hiring and other HR activities within campus ticketing systems including completion of required paperwork. Serves as a point of contact to resolve HR and payroll issues. Follows up to ensure that issues are resolved and that employees are kept informed about the status of their requests.
Purchasing & Reimbursements Reviews purchasing and reimbursements to ensure expenses are charged correctly and in compliance with University procurement and travel/entertainment policies and procedures. Coordinates expense transfers as needed. Maintains proper audit trail and that records are maintained according to the campus records retention policies. Works to resolve issues with challenging purchases and professional services agreements.
Other Participates in the development and revision of departmental operating procedures and guidelines to enhance and recommend changes to improve processes. Special projects or other duties as assigned, including possible supervision of student employee.
Bachelor's degree in related area and/or equivalent experience/training
Previous experience with contracts and grants, or comparable experience
Ability to perform moderately complex financial analysis
Strong math skills and ability to work with a high degree of accuracy
Ability to work with minimal supervision
Exceptional organizational skills and demonstrated ability to set priorities, organize information, and to think critically
Ability to use discretion and maintain confidentiality on sensitive HR issues
Demonstrated ability to communicate clearly with tact and professionalism both orally and in writing
Ability to work in a high paced, high performing team
Demonstrated competence in the use of Excel and database software for grants management and financial reporting
Previous experience with purchasing/accounting and HR
Demonstrated interest in IRLE's mission
Previous UCB work experience, in particular working knowledge of organized research units
Working knowledge of the UC Berkeley on-line systems: Bearbuy, Connexxus, the travel and entertainment reimbursement system, Cal Answers and UC Path
Experience using Salesforce
Proficiency in google office applications including google mail, drive and calendar
How to Apply A cover letter is required; please tell us what interests you about this job and how your skill set is applicable to the work. Please submit cover letter and resume as a single attachment when applying. Please visithttp://jobs.berkeley.eduand search for Job ID# 27408 for the full job listing and to submit your application.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.