Primary Purpose: Under the limited direction of the Payroll Manager is responsible for providing overall support to University-wide payroll. Works closely with Controller's and Human Resources Office management to monitor payroll and to ensure proper compliance with Federal and State regulations and University policies governing compensation and benefits. The position independently develops analyses as needed to support external and internal reporting requirements.
Essential Functions: 1. Responsible for the processing of the Bi-Weekly Payroll, including leading staff, ensuring compliance, resolving problems, auditing, and ensuring all processes and timelines are met.
2. Assists in three-campus support of all payroll and benefits analyses and processing.
3. Cross-trains with other Payroll department employees on all day-to-day functions of the Payroll department in order to provide back-up support and guidance for all three campuses as needed.
4. Review and processes fringe benefits as needed.
5. Works with other members of Payroll team to troubleshoot problems with payroll processing and recommends solutions.
6. Provides payroll and benefits accounting analysis as necessary to provide support during external audits and calendar year-end tax reporting. Works with three-campus Payroll and Human Resources departments and others to ensure compliance with regulations and policies as required by law and University policies.
7. Reviews key payroll, payroll tax, and benefits account reconciliations to support financial reporting and tax filings to ensure accuracy.
8. Researches payroll-related policy, tax and other compliance issues as requested.
9. Processes annual W-2 fringe benefits year-end adjustments as necessary.
10. Performs secondary review and audit of Banner Payroll system data entry and reports as needed to support accurate, timely payroll processing and internal and external compliance.
11. Leads special analyses and research projects as requested by Controllers Office management team.
12. Leads in responding to new requirements in accordance with Internal Audit and external audit recommendations.
13. Assists Payroll management in maintaining detailed Payroll procedures and desk manuals.
14. Performs duties as project lead while implementing technology for improvement to current processes across 3 campuses.
15. Develops training materials and new procedures for technology enhancements.
16. Makes recommendations on process improvements and implementing new technology.
17. Performs the duties of the Payroll Manager and Director in their absence.
Payroll experience or equivalent combination of education and applicable experience.
Strong written and verbal communications skills required, including some public speaking to and training of colleagues.
Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with automated payroll processing systems.
Strong accounting skills.
Professional payroll processing certification desirable.
Knowledge of Federal and California state employment and tax law required.
Ability to work independently with critical deadlines and competing priorities.
Strong customer service orientation.
Advanced knowledge of payroll processing, and computer payroll processing.
Solid working knowledge of staff training and supervision, payroll audit practices and procedures, and payroll tax reporting and compliance.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel: Some travel to other campuses, as well as local and out of state travel for training is required. Meeting critical deadlines may require work performed during non-routine business hours, especially during payroll processing and various high volume workload times of the year, (e.g. calendar year end, fiscal year end and the beginning of the school year). In addition, may be require to work on University Seasonal Day or Holiday.
Valid drivers license required. Incumbent must also be able to meet the Universitys fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: Applicants who are selected as final possible candidates must pass a criminal background check.
Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.