Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: MED-Office for Research Salary/Grade: EXS/9
This position provides strategic leadership and advanced problem solving in support of Research Administration Services’ (RAS) research programs and mission. RAS is a shared service model that supports a variety of departments across NUFSM, and this position will serve as the Team Lead and/or chief research administrator for a number of those departments where they will oversee the administration of the entire grants & contracts portfolio, some of which are very complex involving multiple years, venues, collaborators, subcontractors, etc. & ensures fulfillment of all requirements & compliance with rules & regulations. In addition, they will manage multiple direct reports and contribute to the mentorship and training of those reports as well as to the entire RAS unit and departmental contacts as needed. This position partners with faculty to develop strategic plans regarding new & existing funding opportunities, research initiatives, collaborations & projects that will increase & improve overall research & associated financial management & performance.
Provides creative, strategic leadership in pre-award administration of research grants &/or contracts, expertly balancing customer service and compliance needs.
Establishes procedures at the large unit level related to pre-award administration.
Coordinates federal contract proposals, international proposals, and proposals with difficult/troublesome terms and large sponsored agreements with industry partners.
Uses metrics to monitor report and adjust unit pre-award performance.
Provides expertise regarding post-award research administration.
Ensures that proposed projects meet goals of dept. & that necessary resources are available.
Manages and follows through on high-risk situations.
Coordinates or oversees application completion and detailed review & submission.
Resolves issues with collaborators &/or other involved parties.
Establishes procedures at the large unit level related to post-award administration.
Manages all day-to-day grant &/or contract functions such as administration, finance, facilities, compliance, reporting, etc. ensuring timetables are created & maintained as appropriate.
Uses metrics to monitor report and adjust unit post-award performance.
Recommends & facilitates procedural changes in grant &/or contract administration as necessary.
Recommends policy to enhance research administration.
Oversees & manages all research portfolio fiscal activities, from research development to close-out activities, continually evaluating & recommending alternatives to minimize risk while maximizing goals.
Ensures that budgets are created, proposed & administered in a fiscally responsible manner.
Resolves complex issues such as determining appropriate & reasonable cost-sharing percentages on complex grants involving multiple locations; effort reporting problems; under- or over-spent grant budgets; recommend changes to eliminate deficit balances; overdrafts.
Provides information to senior management that is used for department budgeting purposes.
Hires, evaluates, promotes, &/or counsel staff.
Oversees training for all staff regarding research administration in unit.
Consults with faculty as grants are funded regarding job descriptions; selecting & hiring new staff; and as grants end regarding lay-offs, terminations, etc.
Creates, implements & oversees programs, policy & practice for dept./division designed to ensure compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Ensures resolution of all compliance problems & issues, including those involving research safety, animal subjects, human subjects and conflict of interest.
Supervises administrative, financial &/or IT positions.
Mentors other administrative staff in research administration.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
7 years research administration experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Provide leadership by cooperatively anticipating, coordinating, strategizing
Preferred Qualifications: (Education and experience)
Experience leading a small to medium size team preferred.
A combination of experience in pre-award, post-award, and department research administration preferred.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39282
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.