Cabrillo College

Accounting Manager

Job# 2020-01078

Salary: See Position Description

Deadline: 10/5/2020 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at:  http://50.73.55.13/counter.php?id=186795

Employment Opportunity

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

The Accounting Manager in the Business Services Office plans, organizes and manages the work of professional and technical accounting staff engaged in preparation and maintenance of the District’s accounting and financial records including general ledger accounting, payroll, accounts payable and receivable, and student accounting functions; reviews and resolves complex account­ing issues and provides technical guidance on accounting, payroll and other financial matters; ensures compliance with state and federal regulations, policies and proce­dures in the preparation of financial records; and performs related duties as assigned.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Plans, organizes, manages, integrates and evaluates work of an assigned area; supervises and participates in developing, implementing and evaluating plans, work processes, systems and proce­dures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expen­ditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports.

• Manages the performance of assigned staff; interviews and selects new staff; establishes perform­ance requirements and professional development targets; regularly monitors performance and provides coaching for performance improvement and development including performance evalua­tions; responds to grievances; approves overtime/compensatory time and accurate reporting of absence time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Administrative Procedures, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff.

• Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and District’s mission, objectives and values including Guided Pathways; promotes workplace diversity, inclusion, cultural competency and a positive work environment.

• Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments and regulatory updates and changes.

• Participates in participatory governance committees, processes and initiatives. 

• Manages, oversees and participates in District accounting and financial operations including general ledger accounting, accounts payable and receivable, cash accounting and payroll; reviews or makes journal entries in conform­ance with generally accepted accounting principles and standards, applic­able law and regu­latory requirements, compliance requirements and sound internal control policies and procedures; coordinates and participates in the evaluation, balancing and reconciliation of accounts and funds; initiates or approves expenditure and fund transfers and adjustments; oversees and participates in monitoring and auditing accounts for errors and prepares appropriate adjusting entries; approves, prepares or assists in preparing a variety of financial statements and other reports including payroll, sales and use tax returns, W2s and 1099s and the Comprehen­sive Annual Financial and Budget Report (CCFS-311) required by the State Chancellor’s Office; certifies quarterly and annual financial reports for state and federal grants.

• Manages, oversees and participates in cash management and cash accounting functions; reviews and approves check runs and bank fund transfers; monitors and posts transactions to the Revolving Cash Fund; monitors cash flow and assists in preparing cash flow statements; oversees or performs cash and bank recon­ciliations on a timely basis.

• Plans for and participates in the annual year-end close process; ensures expenditures are reconciled, allocated to the appropriate account­ing period, purchase orders are closed or rolled over to the next fiscal year, liability accounts are established for deferred expenses and revenues, and carryover budgets are created in preparation for the annual financial audit.

• Prepares for and participates in the annual financial audit; responds to auditor requests for data and information, analyzes and prepares responses and recommen­dations regarding audit findings, comments and recommendations.

• Provides technical guidance to managers, administrators, faculty and staff on accounting and finan­cial matters.   

• Participates in evaluating and developing new or revised financial management policies and proce­dures to improve operational effectiveness of accounting operations and internal control systems.    

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabil­ity, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.   

OTHER DUTIES

• Stays abreast of new trends and changes in the field of finance, accounting and treasury manage­ment, particularly as they relate to California community colleges.

• Represents the District on local and statewide professional organizations and committees.

• Performs related duties as assigned.