Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date for this job is: 10-19-2020
Dept Marketing Statement Extramural Funds administers the post award accounting for approximately 1,200 contracts and grants. Under the general supervision of the EMF Director, the incumbent is responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. This entails interpreting and analyzing applicable federal, state, private, and University guidelines and policies, as well as specific contract and award terms and conditions. The incumbent regularly provides to the EMF Director information and analysis that concerns a broad range of extramural fund accounting issues. In addition, the incumbent exercises a wide latitude in determining objectives and approaches to critical assignments.
Involves accounting functions such as analyzing, monitoring, preparing and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations. Also may involve preparation of financial reports to meet internal and external reporting requirements. May include activities relating to developing, implementing and monitoring accounting systems, policies and procedures.
Extramural Funds administers the post award accounting for approximately 1200 contracts and grants. Under the general supervision of the EMF Director, the incumbent is responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. This entails interpreting and analyzing applicable federal, state, private, and University guidelines and policies, as well as specific contract and award terms and conditions. The incumbent regularly provides information and analysis to the EMF Director that concerns a broad range of extramural fund accounting issues. The incumbent exercises wide latitude in determining objectives and approaches to critical assignments.
The incumbent uses professional accounting concepts as a seasoned, experienced professional with a full understanding of accounting practices and organizational policies and procedures to resolve complex assignments where analysis of data requires a review of a variety of factors and multiple sources. The incumbent exercises judgment within defined accounting procedures and practices to determine appropriate action. The incumbent normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives. The incumbent has contact with internal and external resources on a regular basis, and demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Pay, Benefits, & Work Schedule Salary Information: $60,000/annually.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Staff Career appointment
Job End Date: None
Work Location: UC Santa Cruz Scotts Valley
Union Representation: None
Job Duties 100%
Responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. All awards are thoroughly reviewed and appropriately allocated into the UCSC Financial Information System (Banner). Financial reports, letters of credit draws, and invoices are prepared for Extramural Awards in compliance with award, University, and federal requirements.
Ensures Compliance with the UCSC effort reporting system (ERS).
Performs general ledger reconciliations and prepares adjusting journals to be entered directly into the Financial Information System (Banner).
Collects and tracks receivables and prepares refunds to award sponsors when necessary.
Works with campus departments to timely eliminate fund overdrafts and closeout awards.
Works with campus departments and awarding agencies to ensure timely collection of billings and, if necessary initiates collection proceedings.
Reviews and interprets provisions of federal, state, local government and private extramural awards.
Coordinates efforts between campus departments, awarding agencies, and other university offices to ensure compliance with University and sponsoring agency policies and procedures.
Prepares interim and final financial status reports for contracts and grants according to relevant state, federal and private agency terms and conditions.
Works with campus departments to ensure accuracy and completeness of final financial reports.
Performs letter of credit drawdown for the National Science Foundation, National Institutes of Health Department of Education, NASA and other agencies as required.
Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge of accounting function and assignments.
Ability to independently gather, organize, and perform accounting-related analysis to complete work assignments.
Proven ability to effectively present information verbally and in writing.
Thorough knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
Thorough knowledge of common desktop / web applications.
Thorough knowledge of analytical procedures used in accounting projects of moderate to semi-complex scope.
Ability to prioritize workload, prepare legible records with strict attention to detail, work as part of a team and to interact in professional and courteous manner, utilize ethical discretion and good judgment when handling confidential information, perform data entry with speed and accuracy, perform mathematical functions, apply EMF related policies and procedures and process, review and correct award data and successfully undertake multiple concurrent responsibilities in an organized and methodical fashion.
Ability to interpret, apply and ensure compliance with University, Federal and/or State agency policies and procedures.
Demonstrated ability to conduct comprehensive, detailed analyses of complex policies, regulations, statutes and guidelines.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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