Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
The Office of the Registrar at SUNY Downstate Health Sciences University is seeking a full time Staff Assistant / HIPAA Compliance Officer.
This position will assist the Registrar and Assistant Registrar with the day-to-day operations of the office, which is essential in the overall functioning of the office, ensuring that all supply needs are met, and that correspondences are answered in a timely and customer service friendly fashion.
In addition, the successful candidate will:
Direct and assist in handling inquiries and requests appropriately.
Ensure that students are current with their certifications, and evaluates HIPPA training documents from other institutions for equivalency.
Manage and track the federally mandated Health information Privacy Act.
Provide training for all students on an annual basis by: identifying students that need to complete the HIPAA certification training; uploading student list files into HIPAA Compliance software; tracking student completion, troubleshooting student issues as necessary; and evaluating HIPAA training documents from other institutions for equivalency.
Assist with all aspects of the Visiting Student Program when needed, including; assisting with the review and assessment of visiting student applications using the AAMC Visiting Student Learning Opportunities (VSLO) software; assisting with follow-up for missing documents; liaising with Student Health Service for health clearance and assisting with correspondence with applicants via VSLO, telephone, e-mail, etc.
Assist with Office of the Registrar Scanning Project, scan documents as they are processed, assist with scanning current documents.
Assist with completing student licensure forms for all colleges/school.
Monitor, review and respond to all Registrar-related electronic correspondence in a timely fashion.
Gather, organize and prepare data from student databases (Ellucian Banner, Degree Works) and other computer database sources (i.e., ARGOS, EXCEL) for various reporting needs.
Respond to questions from other offices, agencies or the public regarding student information. Prepare responses to correspondence and replies to personal and telephone inquiries by being familiar with Federal and New York State Laws and Registrar functions and being able to provide accurate information and assistance.
Plan and schedule special office projects and workflow, and prepare statistical summary of monthly activities in the office including a monthly accounting report of fees collected.
Bachelor’s Degree and relevant experience of no less than 2-years.
Proficient with Microsoft Office applications.
Excellent oral and written communication skills.
Be a supportive team member, contribute to and be an example of teamwork and team concept.
Experience with Ellucian Banner Student Information System.
Monday to Friday; 9:00am to 5:00pm
Commensurate with experience and qualifications
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.
Internal Number: 492430
About SUNY Downstate Health Sciences University
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.