The Stanford University School of Medicine Continuing Medical Education (SCCME) program promotes continuous improvement in patient health care by providing physicians and other health care professionals with high quality, evidence-based educational activities focusing on advances in medicine, new medical technology, biomedical research, and changes in the health care environment. The overall goal of the program is to augment physician knowledge, enhance competence and performance in practice, and ultimately improve patient outcomes. To learn more about our educational programs, please visit us at http://cme.stanford.edu.
Stanford University School of Medicine Continuing Medical Education (SCCME) is seeking an Events Coordinator with a high level of creativity and attention to assist in the planning and execution of the department's virtual and in-person activities.
Successful candidates have excellent organizational skills including attention to detail and ability to multitask; time management skills and the ability to prioritize a large volume of tasks. They are self-motivated, enthusiastic and willing to learn new technology. Strong interpersonal skills will be of value including experience building and maintaining relationships with a diverse network of individuals and organizations.
Support the design, planning, implementation, and coordination of Stanford events.
Contribute to vendor and site selection, arrangements, and scheduling.
Coordinate event registration and confirmations.
Process purchase requisitions and invoices; track event expenses.
Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s).
Liaise with donors, alumni, senior staff, faculty, trustees, and other staff.
Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.
Run database lists, and communicate registration status, reports, and data.
* - Other duties may also be assigned
Continuing medical education industry experience background.
EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and two years of experience or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Knowledge of supporting events.
Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines.
Ability to work independently and be self-motivated.
Demonstrated ability in problem solving, taking initiative, judgment, and decision-making.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact with a broad spectrum of customers.
CERTIFICATIONS & LICENSES:
Valid Non-Commercial Class California Driver's License.
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with a non-commercial license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May require national travel
Occasional work on evenings and weekends.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.