Among the critical uncertainties that hamper our ability to control the pandemic are the lack of knowledge and unanswered questions about immunity and the risk of reinfection among the previously infected. Our Aegis Study in the Indiana University School of Public Health - Bloomington (SPH-B) will address these questions by enrolling at least 2,100 subjects and conducting weekly measurements on each over one year. The objectives of this study are to assess the incidence of infection or re-infection among those with and without prior SARS-CoV-2 infection, and to evaluate biological and behavioral correlates of infection/reinfection and severity of infection. With SPH-B Dean, Dr. David Allison and SPH-B Adjunct Professor, Dr. Kevin Maki as the lead investigators, and with $15 M in funding secured, the study will provide insight into the degree, durability, and correlates of immunity induced by SARS-CoV-2 infection and subsequent recovery.
The Program Management Specialist is a professional contributor who can work competently, productively, and independently on complex tasks related to the Aegis COVID-19 immunity study. The study's research team will be running large scale testing and survey-based data collection at multiple sites around the country and will need to ship specimens to laboratories for analyses. The Program Management Specialist will coordinate these and other efforts with the investigators.
Responsible for day-to-day administration ensuring the program's success in reaching its goals, the Program Management Specialist identifies, resolves, or escalates operational problems and minimizes delays; serves as a consultant on administrative activities with internal and external collaborators and funding sources; and performs report development, processing, and analysis.
Responsibilities are of a professional nature, including:
Tracks and analyzes data/program performance and then makes recommendations on operational improvements, which will require a high level of accountability.
Serves as a liaison between the study principal investigators (PIs), co-investigators (co-Is), other personnel, as well as donors and other VIPs.
Manages and implements project logistics including scheduling, shipping, technology, and other duties as needed.
Develops and sets timelines and oversees the day-to-day administrative activities of the Aegis study research team.
Monitors project budgets; answers and fields incoming phone calls and emails to appropriate staff; assists with inquiries; files program related materials, correspondence, and other documentation, and maintains order of documents.
Ensures that all IRB documentation is complete and current; supports data collection activities at multiple sites.
Assists with and potentially co-authors scientific presentations and publications.
Assists with preparation of grant proposals for additional funding.
Note: Position is funded by philanthropic donations.
Bachelor's degree in a related discipline (such as public health, epidemiology, statistics, psychology, clinical research, physiology, health science) and two years of experience managing and directing programs.
Combinations of education and related experience may be considered.
Excellent organizational and time management skills, including ability to multitask and have a high level of flexibility with a variety of work assignments. Interpersonal skills and a customer service orientation. Ability to effectively communicate and exchange information. Ability to work well with multidisciplinary teams. Ability to work in an inclusive manner with people of diverse cultures. Ability to work well in a high stress environment while meeting deadlines. Ability to maintain a high level of confidentiality.
Master's degree (MPH, MS, MA). Greater than two years of prior project management experience.
Working Conditions / Demands
Recognizing the value that different perspectives and cultures bring to an organization.
Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Building partnerships and working collaboratively with others to meet shared objectives.
Building strong customer relationships and delivering customer-centric solutions.
Holding self and others accountable to meet commitments.
Actively learning through experimentation when tackling new problems, using both success and failures as learning opportunities.
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Decision-making authority is limited to standard operating procedures/practices.
Sound problem-solving skills and techniques to determine if/when it is appropriate to seek additional guidance/assistance.
Incumbent is expected to reside in south-central Indiana (including Indianapolis) to permit full engagement with the department, school, campus, and community.
Salary Plan: PAE
Salary Grade: 2AD
Job Function: General Admin
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.