Manages a portfolio of new and existing programs, events, and initiatives including educational courses for scientists, fellowship and internship programs in the sciences, the Compass accelerator, quantum startup accelerator, and new initiatives focused on innovation and research commercialization.
Maintains program management, under direction from the Director of Innovation Programs, from program inception through completion, including marketing of program, management of application processes, and post-program evaluation.
Handles event planning, including space reservation, catering needs, coordination with audio visual and facilities teams, and management of attendee needs.
Provides programming support to directors, associate directors, and University constituents.
Coordinates selection processes for participants in programs and when appropriate, management of application and selection process.
Awareness-building efforts, together with Polsky Center marketing team, including creation of print and web materials, such as posters, brochures, flyers, surveys, web pages, etc.
Creates and administers surveys.
Evaluates and understands faculty, student, staff, and alumni needs in order to evolve and develop impactful programming.
Coordinates with relevant schools and departments (Pritzker School of Molecular Engineer, Biological Sciences, Physical Sciences, Pritzker School of Medicine, Social Sciences, etc.) to market programs and events (as appropriate), identifies participants, and manages communication with cross campus constituents.
Collects and manages data from programs and events.
Together with Director and constituent/partners, identifies and plans events catered to the scientific community to build awareness and engagement with the Polsky Center including event planning, including space reservation, catering needs, coordination with audio visual and facilities teams, and management of attendee needs; post-event evaluation and data collection/record management; management of relationships with relevant groups; serve as a liaison to Polsky Center leadership and staff who serve the scientific community to ensure coordination of efforts and a streamline customer experience; develop written materials for programs, events, marketing purposes, and educational initiatives; as requested, assist with other initiatives at the Polsky Center, including the I-Corps program, Collaboratorium, Innovation Fund, New Venture Challenge tracks, and other training and educational initiatives, where appropriate; mentor and counsel students as appropriate; actively attend and represent the Polsky Center at programs and networking events throughout the City of Chicago and occasionally outside the city.
Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
Performs other related work as needed.
A minimum two years of experience managing programs and/or events.
Scientific background, education, training, or experience working closely with the scientific community.Â
Background working with diverse constituents.
Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) and using various software systems, including Adobe Photoshop, Adobe InDesign, and Adobe Acrobat.
Outstanding verbal, written, and presentation skills, as well as organizational skills.
Understanding of database management.
Work independently with little supervision; possess a self-starter disposition; identify opportunities for improvement.
High attention to detail, problem solving and analytical skills.
Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions and thrive in a fast-paced environment.
Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts; ability to easily establish rapport and cultivate relationships with constituents both inside and outside of the organization.
Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Travel between Hyde Park campus and downtown Gleacher Center (note that this position is based on the Hyde Park campusâ”90% of time will be spent in Hyde Park).
Flexibility to occasionally work late or start early for Polsky Center events.
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10086
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.