Lawrence Berkeley National Lab's (LBNL) Projects & Infrastructure Modernization Division (PIMD) has an opening for a Project Coordinator Lead to join the team.
In this exciting role, you will manage Project Coordinator functional activities and resources in support of PIMD projects. You will report to the Projects and Infrastructure Modernization Division Operations Deputy, as a lead position, manages Project Coordinator functional activities and resources in support of PIMD projects. You will provide a functional lead role for PIM Project Coordinator Support. You will provide management, functional oversight, and guidance to other Project Coordinators. You will manage Project Coordinator resources and periodic functional reviews; makes Project Coordinator functional assignments between projects, provides timekeeping oversight. You will assists with definition, development, and implementation of PIMD administrative processes in support of project management and execution.
What You Will Do:
Plan and manage all administrative duties in support of assigned projects including:
Plan and organize administrative assignments in support of scope, schedule and budget changes, processing approvals of completed project phases, and all related tracking and management of data pertaining to project controls including funding authorization. Prioritize and execute tasks relative to Project Management performance objectives, cost control and reporting, architectural and engineering reviews, construction changes and requirements.
Compile monthly budget reports for submission to Project Managers. Develop various planning documents such as project budget submissions, project validation data, and monthly progress tracking reports. Assimilate information and update specific project reports including changes related to scope, schedule, budget, authorization, stage of work, environmental review determinations, costs and obligations and construction subcontract modifications and negotiations. Coordinate the closure of projects by tracking invoices, removing liens and assuring timely closure of accounts and work orders by using Maximo, IRIS, and FMS.
Prepare purchase requisitions for acquisitions of construction subcontracts, A/E contracts, miscellaneous services and equipment using Lab's electronic procurement system. Prepare proposed change orders and Change Authorization to construction subcontracts, assuring all appropriate documentation is attached such as shop drawings, invoicing. Analyze and track invoices to assure timely processing, appropriate retention and that the correct account was costed by checking the AP system and following up with the Procurement and AP departments as necessary. Create and maintain invoice tracking logs for major PO's and PCO logs for construction subcontracts. Assure purchase orders are closed within the AP system.
Coordinate preparation of transmittals, RFI's, submittals, field memos, safety reports, and other related A/E or construction documents. Categorize, log, and file per the file directory. Be proficient in multiple software and database applications. Manage various websites which include team roles, uploading photos and documents as needed. Maintain the integrity of the job folder process by ensuring that all accessory data is accurately entered and updated including the job number, scope, justification, PM, team assignments, budget type, fund source, job type, and stage of work. Prepare drafts, meeting notes, presentation materials, reports, spreadsheets, chars, Project Management forms, and A/E, contractor and DOE correspondence as well as distribution requirements, coordinating copy requirements, categorizing, logging, and filing project documents and database requirements.
What is Required:
Typically requires a minimum of 12-years of related experience with a Bachelor's degree; or equivalent work experience.
Familiar with the Project Management Body of Knowledge (PMBOK) and applicable DOE Orders for project management, including Earned Value Management Systems (EVMS) concepts.
Ability to act independently on day-to-day work and determine appropriate methods and procedures applicable to new assignments.
Ability to resolve complex issues in creative and effective ways, including troubleshooting issues to enforce policies and procedures.
Exercises judgment when applying knowledge of construction project management processes to meet project objectives.
Strong collaboration skills to build and maintain effective relationships with Project Managers to analyze and document project risks.
This is a full-time, career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Diversity, equity, and inclusion are core values at Berkeley Lab. Our excellence can only be fully realized by faculty, students, and staff who share our commitment to these values. Successful candidates for our faculty positions will demonstrate evidence of a commitment to advancing equity and inclusion.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 91972
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.