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The School of Nursing has an outstanding opportunity for a Continuing Education Coordinator. As part of the Continuing Nursing Education team (UWCNE), CE Coordinators support this self-sustaining unit's operations within the UW School of Nursing (SoN), including collaboration with stakeholders event management, and program support.
Reporting to the Director of Continuing Nursing Education, this position will provide program and operational support. These programs are offered across a variety of in-person conferences, hybrid specialty programs, and online courses for nurses and other health science professionals. The CE Coordinator will collaborate with the Nurse Planners and other SoN faculty and staff to develop and deliver training programs for clinical and community agency partners and leaders.
This position requires a commitment to customer service, the ability to work collaboratively in a changing environment, and the skill to work with members of the University community (faculty, staff, and students) who have diverse skills and expertise. The CE Coordinator must support a range of activities related to the programs, conferences, and training of this self-sustaining unit, including event coordination, program development, fundraising, community engagement, instructor/speaker support, and other organizational initiatives.
Responsibilities: •Coordinate the preparation of conferences and workshops. •Assist in the onsite, day-of, administration of conferences, workshops, and training programs. •Coordinate the implementation and managing of conference sponsorship program. •Manage post-conference evaluations and information for planning committee members and instructors/speakers. •Provide support to and collaboration with the CNE Director, Registration Manager, other CNE staff. •Participate in general CNE operations, special projects, and new initiatives.
Job Duties and Responsibilities: Coordinate preparation of continuing education conferences, workshops, and training programs •Monitor and coordinate conference budgetary concerns with Director and Registration Manager. •Coordinate conference locations and arrange support services. •Assist in negotiating contracts for venues and catering services. •Coordinate plans for registration, meeting, and exhibit spaces. •Coordinate the onsite operations management for the conferences and workshops. •Coordinate all speaker travel, forms, payments, and related activities (i.e., travel arrangements, payments, disclosure & biodata forms)
Assist in the onsite, day-of, administration of conferences, workshops, and training programs : •Coordinate registration, openings & closings, speaker orientation, catering, and support services. •Coordinate room assignments and support staff. •Coordinate exhibit space, signage, supplies, and equipment. •Coordinate the set-up and breakdown for all live events.
Coordinate the implementation and managing of conference sponsorship program: •Coordinate and implements sponsorship programs for all conferences and workshops. •Monitor budgetary concerns for sponsorship programs and provides weekly updates to the Director. •Compile with procedures and policies governing sponsorships for all conferences in accordance with ANCC policies. •Recommend sponsorship fees, prepares sponsorship budgets, and monitors revenues collected from sponsors. •Maintain records of contracts.
Manage post-conference evaluations and information for planning committee members and speakers: •Design evaluation instruments, analyzing feedback, and providing recommendations regarding conference design and speaker selection. •Generate thank you letters to speakers for signature of Lead Nurse Planner. •Provide feedback from summary evaluation data for speaker rating. •Provide summary comments from participants regarding speaker lecture.
Provide support to and collaboration with the CNE Director, Registration Manager, other CNE staff 10%: •Coordinate records management. •Coordinate the dissemination and collections of all speaker-related forms and materials.
Participate in general CNE operations, special projects, and new initiatives: •Coordinate planning committees, speakers, and topics for conferences. •Coordinate with SoN Learning Technology to determine and implement support needs. •Coordinate changes to the CNE website and other marketing material as it relates to dates, location, community interest, and appeal. Coordinates orientation for new employees and volunteers.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Requirements: •Bachelor's degree in a related field and/or equivalent work experience in a similar role. •One year of administrative/coordination experience in continuing education, health care, or not-for-profit setting.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Desired: •Prior use of Salesforce and Pardot, or equivalent CMS products. •Experience using Learning Management Systems to deliver online training. •Intermediate experience using MS Office 365 to coordinate collaborative projects. •Experience developing agency partnerships (ideally related to health care) •A strong focus on customer experience and a basic understanding of marketing concepts •Experience with talent recruitment (SMEs) and instructor/speaker support
Supervision: •This position is supervised by the Director for Continuing Nursing Education. •This position supervises administrative support staff and volunteers as needed.
The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create a welcoming and respectful learning environment, and promote access, opportunity, and justice for all.
Within the UW School of Nursing, a Diversity Committee, comprised of faculty, staff, and students, was started in 2002 and is charged with promoting an environment of respect, dignity, teamwork, and mutual understanding throughout the school to create a safe, inclusive, and supportive community climate. In 2016, the UW School of Nursing established within the Dean's Office, the Office of Diversity, Equity & Inclusion (DEI) that is responsible for administratively executing a strategic action plan to examine, imbue, and revise structures, operations, and practices to advance DEI. The school provides DEI training and education opportunities throughout the year, along with open townhalls to engage all personnel populations. We continue to advance awareness and education and encourage those to apply for this position who share the same approach to DEI. Visit our school website to learn more - https://dei.nursing.uw.edu.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.