Reporting to the Director of the Office for Faculty Development, Professionalism, and Inclusion the Program Administrator oversees the daily activities of the OFDPI and is responsible for managing the administrative infrastructure necessary to support the multiple programs and activities sponsored by the office. The Program Administrator III will assist the Director with strategic priorities, prioritize and monitor tasks related to the execution and implementation of a broad agenda, and approach the work with a cross-functional (school, university, hospitals) mindset and will assume primary responsibility for select projects and initiatives as directed. In conjunction with the Director and the Faculty Vice President for Faculty Development, the Program Administrator will help to ensure that the OFDPI adds value to the institution.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
PRIMARY DUTIES AND RESPONSIBILITIES:
InfrastructureÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Oversee daily functions of the OFDPI, including supervision of administrative support staff.
Manage metrics of the OFDPI, such as data from search committees, and from OFDPI events.
Oversee application processes for Institute Tittles for Clinical Faculty, Instructor Extension Requests, Category 1 Instructor five-year reviews, etc.
Assist Director with launching new initiatives.
Oversee content and design of internal and external website(s).
Oversee vendor and award payments.
Serve as a liaison with DFCI faculty departments and leadership to ensure the successful achievement of OFDPI goals, consistency with and adherence to DFCI policies, and effective coordination of OFDPI activities within DFCI.
Coordinate with DFCI offices contributing to OFDPI efforts, including Philanthropy, Human Resources, Communications, Office of General Counsel and others.
Serve as liaison to faculty database; facilitate receipt of reports relevant to faculty development.
Assist with staff support for Committees:
With the OFDPI Director, work with the OFD Advisory Committee, Committee for Women Faculty, Clinical Faculty Council, Clinical Faculty Promotion Committee, and Faculty Advancement Review Committee, Instructor Extension Review Committee and the new Faculty Inclusion Committee
Initiate and work with ad-hoc groups, task forces, work groups, subcommittees or other groups as required to execute the strategic and committee priorities;
Draft correspondence for Director, Committee Chairs, Faculty VP, DFCI President.
Draft policies for Committee initiatives.
Coordinate special initiatives as determined by Committees:
Support needs assessments of specific faculty constituencies as needed;
Research relevant topics.
Plan and coordinate events, including seminars, workshops, events and programs sponsored by OFDPI:
Manage the design and delivery of learning and development initiatives (seminars, workshops, speaker series, and programs) to improve organizational performance and bolster professional capacity of faculty.
Monitor outcomes of events and realign efforts based on feedback.
Contribute to the design and implementation of initiatives for faculty members.With the OFDPI Director, develop new programming.
Oversee awards processes, including the Gloria Spivak Faculty Advancement Fund, Clinical Faculty Awards, the Edward J. Benz, Jr. Advancement for the Careers of Women Faculty Award, Caregiver Travel Award, Faculty Networking Dinners and scholarships for women and underrepresented in medicine faculty.
Promote external awards designed to help further the careers of faculty.
Review faculty development opportunities offered by other national cancer centers and academic medical centers.
Research topics necessary for Committee and OFDPI initiatives.
At least six years of progressively responsible work experience in an academic, health care, research or other related office environment.
Demonstrated ability to draft reports, correspondence and other administrative documents as needed.
Must have understanding of faculty and career issues, outreach and development.
Demonstrated ability to organize meetings and carry out complex scheduling required.
Demonstrated ability to coordinate complex projects and other complex assignments.
Financial (budgeting) and supervisory experience.
Ability to interact effectively in a complex organization and in ambiguous situations. Â Â Â
Must be able to establish excellent working relationships with individuals and teams at various levels and from various fields of expertise.
Ability to prioritize, manage multiple tasks, and work under pressure to meet deadlines.
Comfortable in working in matrix type environment.
Excellent writing, communication, interpersonal, analytical and organization skills.
Innovative, detail-oriented and self-motivated.
Experience supporting a professional group preferred.
Experience in project management or administrative direction, preferably in the area of faculty or educational development strongly preferred.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Internal Number: 2021-22159
About Dana-Farber Cancer Institute
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.