You've come to a place where we ask hard questions about the way society responds to criminal behavior. Why do people break the law, and what are the ways in which the criminal justice system responds to them when they do?
Our research seeks to understand crime and the operations of the criminal justice system, as well as find ways to make the system more effective and fair. We explore this challenge while preparing more than 500 undergraduate majors for advancement in the field.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here.
Manages the financial activities of the department, in compliance with IU policies. Ensures the fiscal stability of department accounts by interpreting and implementing IU management and operating policy with regard to expenditures, also making sure that expenditures are within the department's budget. Audits all department and IU Foundation statements monthly and make budget adjustments as necessary; consults with the Chair, Deans, and University Budget Office on fiscal, human resource and enrollment matters; keep abreast of incoming research and active research grants. Assists in construction of annual departmental and summer session budgets; directs distribution of funds/income to meet department priorities, makes recommendations for IU Foundation interest income expenditures. Approves payroll, issues disbursement vouchers, processes cash receipts, and sends items through campus secure mail. Coordinates the recruiting of faculty and graduate students; processes all faculty and student appointments; processes all payroll. Coordinates SAA appointments in accordance with budget constraints and approve all fee remission assignments.
Oversees the activities of support staff. Assigns work, provides instruction and monitors performance for accuracy and completeness to ensure compliance with department standards. Assists in departmental long range planning including personnel, space allocation, and equipment selection. Oversees processing of all travel for the Criminal Justice department (including: faculty, postdoctoral fellows, graduate and undergraduate students, summer interns, and visitors). Approves travel authorizations and reimbursements to ensure compliance with policies and procedures related to complex international travel and research processes. Coordinates renovation and maintenance activities with Physical Plant, Building Services, Space Management, and the building manager for space allocated to the department.
Oversees the preparation of internal university reports, including, among others, Instructional Effort Reports and reports for outside governmental and scholarly agencies; oversees preparation of faculty promotion and tenure dossiers; oversees production and curation of external communications, including newsletter, marketing materials and departmental website. Develops and revises departmental policies and procedures in collaboration with the Chair. Initiates investigations and provides solutions to resolve complaints and problems within the department and prevent reoccurrence. Collects data and prepares reports/analyses as needed. Monitors the visa status of incoming personnel to ensure compliance with federal regulations. Provides advice to all departmental employees regarding personnel policy. Stays current regarding university HR management system (HRMS) to process transactions.
Oversees event planning including budgeting and scheduling receptions, hosting outside speakers and guests, honoring distinguished faculty, retirees, and outstanding staff, and special outreach events. Provides continuous administrative support to department chairperson. Supports Director of Graduate Studies, Director of Undergraduate Studies, and Committee Chairpersons as needed.
Responsible for all departmental purchasing. Places textbook orders for faculty. Follows up with faculty to ensure all textbooks are ordered. Orders exam copies of faculty and AI's. Maintains stock of office supplies; reorders when needed. Completes Xeroxing, ensures maintenance of copy machine, reports copier totals to copy machines, distributes office keys, and answers phone. Supervises staff members and evaluates work flow: Sets operating practices and policies for the department office. Reassigns duties as needed and ensures the department operates smoothly. Keeps the staff up-to-date with new university systems and makes sure they attend training.
This position is responsible for internal controls, devising departmental policies in collaboration with the chair, articulating policies to faculty and departmental personnel, and providing leadership in policy application and interpretation. The person in this position has the overall responsibility for the daily operations of the department.
High school diploma or GED and three years of office experience including or supplemented by experience in administering a program.
Excellent ability to effectively communicate and exchange information. Proficiency with Microsoft Office Suite. Analytical and organizational skills. Ability to work productively and independently while multitasking, while meeting deadlines in an environment with many interruptions.
Bachelor's degree. Knowledge of other hardware and software applications. Financial training or comparable experience. Knowledge of IU policies and procedures. Experience with university systems and procedures highly preferred. Knowledge of IU systems such as KFS, HRMS, EPIC, SIS, IU Foundation ETA system and IUIE strongly preferred.
This position will collaborate with the department chair to establish department procedures to minimize problems and to anticipate potential problems before they occur. A high level of problem solving ability is needed so when problems do arise they are resolved with minimal impact on department operations. The employee is expected to display a high level of initiative and independence, particularly in problem solving. This includes interpretation as well as establishment of internal fiscal policies and procedures.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.