We are seeking an Office Manager to support the CZ Biohub’s main office in the Mission Bay neighborhood of San Francisco. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle various administrative activities including events, catering, safety procedures, office communication and general office up-keep. The role requires someone who is articulate and professional with a positive can-do attitude. The Office Manager will ensure a welcoming environment with excellent organization of all office operations. The ideal candidate will excel at working in a fast-paced, dynamic environment with multiple operations team members and external collaborators.
Represent CZ Biohub in a highly polished and professional manner by being the first point of contact for anything onsite and manage site operations by working cross-functionally with other teams
Create, manage and maintain safety procedures for the site including overseeing COVID related procedures for the office and emergency evacuation
Manage all day-to-day office responsibilities
Monitor Reception desk during Biohub business hours (8:00am-5:00pm) and greet employees and guests as they arrive
Cover Reception phone
Order office supplies as needed
Issue guest passes and parking vouchers
Maintain the high standard of office organization ensuring that all areas are clean and tidy at all times
Act as HR Onboarding ambassador for all onsite new hires assisting with office tour, badge setup and conduct Office Management orientation
Manage expenses and budget for office events and employee swag
Oversee office-related equipment and technology such as Envoy, Preparis and other tools/applications in partnership with applicable stakeholders
Be proactive, solution-oriented and surface any issues, concerns or areas of opportunity for the office to the appropriate team
Plan, coordinate and execute all department-led events from start to finish including ordering catering and directing caterers for onsite programs and building out virtual programs to align with the Events Committee
Provide administrative support to various departments
3-5 years experience in administrative and/or office management role
Expert organizational and planning skills, including the coordination of multiple activities
Excellent verbal and written communication skills
Superb customer service skills
Ability to collaborate professionally both internally and externally
Experienced using Microsoft Suite, Google Suite, Zoom, TripActions, Envoy, Concur
Familiar with OSHA rules and regulations
What We Provide
Resources to disrupt and innovate at the frontiers of our knowledge of biology and disease.
A collegial and collaborative environment consisting of diverse expertise.
Existing collaborations within CZ Biohub: Advanced Optical Microscopy, Cell Atlas, Bioengineering, Data Science, Genome Editing, and Infectious Diseases.
Access to collaborators, resources and facilities at the three partner campuses (UCSF, Berkeley and Stanford) and at partner institutions in the Bay Area and beyond.
Competitive compensation and benefits commensurate with the experience.
We offer a robust benefits program that enables the important work Biohubbers do everyday. Our benefits include healthcare coverage, life and disability insurance, commuter subsidies, family planning services with fertility care, childcare stipend, 401(k) match, flexible time off and a generous parental leave policy. In addition, we honor our commitment to career development and our value of scholarly excellence through regular onsite opportunities to learn from the world's leading scientists.
CZ Biohub is an equal opportunity employer committed to diversity of thought, ideas and perspectives. We are committed to cultivating an inclusive organization where all Biohubbers feel inspired and know their work makes an important contribution. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. CZ Biohub does not accept unsolicited headhunter and agency resumes. CZ Biohub will not pay fees to any third-party agency or company that does not have a signed agreement with CZ Biohub.
About Chan Zuckerberg Biohub
The Chan Zuckerberg Biohub ("CZ Biohub”) is an independent nonprofit medical research organization based in the San Francisco Bay Area. The Chan Zuckerberg Biohub supports scientific research to cure, prevent or manage disease in our children’s lifetime. Our mission is to understand the fundamental mechanisms underlying disease and to develop new technologies which will lead to actionable diagnostics and effective therapies. We harness the power and possibility of collaboration to drive discovery and set the standard for open, impactful science. For more information, please visit czbiohub.org.