Under executive direction, the Chief of Staff serves as a key member of the Dean of the School of Medicine and Vice President of Medical Affairs staff; is responsible for central coordination of School of Medicine (SOM) activities; serves as the confidant and administrative partner for the Dean in promoting and supporting the mission of the University and its School of Medicine, both internally and externally; and provides high-level support to the Dean in leading an effective executive leadership team. The Chief of Staff supports the Dean in establishing priorities, coordinating strategic planning (both internally and via interface with SSM peers), identifying important issues, developing action plans, and monitoring progress; and works closely with the Deans Office staff and various partners in SSM, SLUCare, Finance, General Counsel, Human Resources, Communications, and other units depending on need and interest to accomplish administrative, cross-functional, and unit-specific projects.
Facilitates the ability of the Dean to manage executive functions by advising the Dean, providing context that helps set executive priorities and initiatives, anticipating the needs of the Dean, and addressing any issues on Deans behalf, as needed; advises and counsels the Dean on issues relating to organizational strategy and planning, political issues, policy, and high priority projects; assists in the implementation of long- and short-term goals and daily initiative management; ensures timely decision-making on issues of strategic importance; supports the Dean in developing and implementing the strategic direction for the SOM (including the Universitys partnership with SSM), establishing goals and objectives for those components, and monitoring progress against those goals and objectives.
Develops strong partnerships with administrative and academic units of the University and the School of Medicine, University leadership, faculty, students, and staff across all University campuses; as appropriate, serves as a liaison for the Dean with departmental leaders and other partners, including SSM; develops and maintains relationships with the AAMC and LCME through membership and relevant groups.
Oversees and manages the internal operations of the Office of the Dean; manages the administrative support staff of the Dean to ensure accuracy, coordination, and prioritization of the calendar; triages the range of issues and requests that come to the Deans Office from internal and external stakeholders; supports the establishment of and coordinates the regular evaluation of academic chairs and other leadership positions.
Conducts research, drafts background materials and prepares analytical reports to assist the Dean in initiatives.
Manages and provides administrative support of regular committee and council meetings on which the Dean serves and/or chairs (e.g., University Board of Trustees (and its committees), Joint Administrative Council with SSM leadership, Deans Cabinet, School of Medicine Executive Committee, etc.); manages and supports ad hoc committees or task forces established by the Dean; serves on various committees (e.g., Diversity Liaisons, School of Medicine Policy and Procedure Committee, etc.).
Performs other duties as assigned.
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Knowledge, Skills, and Abilities
Knowledge and understanding of University and School organization, goals and objectives, and policies and procedures
Ability to work independently and in close cooperation with the Dean and senior leadership
Ability to interact and influence at the most senior levels of an organization and to work collaboratively across functions, levels, and departments toward shared objectives
Expertise in prioritizing workflow and managing resources
Strong and proven project management competencies with strong attention to detail
Ability to collect and analyze information, draw conclusions, and make fact-based recommendations
Strong diplomacy and conflict resolution skills
Experience handling highly confidential and sensitive materials and situations
Demonstrated organizational, time management, analytical, and problem-solving skills
Excellent verbal and written communication skills
Excellent interpersonal skills
Bachelor's degree in business, finance, accounting or other related field; supplemented with a minimum of seven (7) years' experience with significant leadership and project management experience. MBA / MHA preferred.
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.