Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
The College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Director of Academic Fiscal Affairs.
This Associate Dean is responsible for overseeing the allocation of the human, financial, and space resources that support the mission of the College and the School of Graduate Studies.
This position is one of the Dean's chief interfaces with the financial staff of the campus, faculty practice plan, the SUNY Research Foundation, and University Hospital and manages the processing of all personnel transactions in the College and the School of Graduate Studies.
These tasks entail planning, implementing, managing, and coordinating the budgeting, accounting, and information systems of the College and School and providing reports on resource allocation to the Dean, other campus officials, and external oversight and accrediting bodies.
Specific duties and responsibilities shall include, but not limited to:
The development of policies and procedures necessary to ensure the maintenance of appropriate, accurate financial and accounting data, including the ongoing definition, revision, and implementation of budgeting and accounting procedures, policies, and administrative systems to meet the management needs of the College of Medicine and School of Graduate Studies, Academic Affairs in its entirety, and the campus as a whole.
Monitoring the budgeting and accounting systems of the College and its department and Division to insure fiscal integrity and procedural soundness. In addition, this position provides supportive supervision and advice to the College of Medicine and School Department Administrators with regard to fiscal and personnel operations and policies.
Addressing requests for financial information directed at the Dean's office, ensuring the reliability of data and report design.
Representing the Dean in all campus and system-wide activities pertaining to the development and implementation of financial and budgetary data, policies and procedures. This includes interfacing with the Center's Controller, Director of Financial Management, Budget Director, the Chief Financial Officer, and Hospital Administration as appropriate to ensure representation of Academic Affairs in policy development and to ensure compliance with SUNY and accrediting bodies financial guidelines.
Overseeing the academic personnel operation in order to plan and monitor the utilization of personnel by the Academic Division and the associated personnel/payroll costs.
Interfacing as necessary with the Vice President for Human Resources and the associated Offices of Human Resources as necessary to maintain compliance with SUNY and HSCB personnel policies and procedures.
Reviewing all personnel transactions originating in Academic Affairs for fiscal implications.
Troubleshooting as necessary to make sure that problems and problematic transactions are resolved.
Preparing the annual reports of faculty compensation from all sources for the Practice Plan and for the submission to the State.
Monitoring the Research Foundation reimbursement process to the IFR accounts.
Creating systems to develop, record, and report all funds budget of Academic Affairs. This includes funds appropriated by the State, IFR Funds, funds provided to Academic Affairs by University Hospital sponsored program support from Research Foundation of the State University of New York, Endowment funds, Clinical Practice Management Funds, funds directly supporting faculty/staff from Kings County Hospital, the Brooklyn Veterans Administration Hospital and other affiliates, and other fund sources. Creates systems to coordinate the development of Academic Affairs' State budget request and to monitor the ongoing budget execution.
Coordinating with the Office of Financial Management, the Clinical Practice Office, and the Research Foundation requests for accrediting agencies such as the LCME, Middle States SED, and National League for Nursing, etc. on matters regarding financial results and budget planning.
Serving as liaison to the Association of American Medical Schools (AAMC) Group on Business Affairs and Faculty Roster System and respond to survey and report requests directed toward the College of Medicine, for example, the annual faculty salary survey, annual faculty counts, etc.
Representing the Dean in all Center-wide committees and activities concerned with the development of information and telecommunications support systems that focus on financial management systems to be used in Academic Affairs.
Special projects as assigned by the Deans. Examples include the development of Instruments to assess the professional effort of faculty and the hours of instruction in the medical school curriculum.
Master’s Degree Health Administration or Business Administration or related discipline is required.
5+ years experience in higher education or academic medical center budget/finance or personnel setting.
The incumbent must have a working knowledge of computerized accounting systems, academic budget components, computer programming, and third-party reimbursements issues.
Excellent written and oral communication skills.
Monday to Friday: 9 am to 5 pm
Commensurate with experience and qualifications
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.
Internal Number: 494587
About SUNY Downstate Health Sciences University
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.