This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.
We are seeking a Staff Assistant, Major Gifts on the Faculty of Arts and Sciences Development team within Harvard Alumni Affairs and Development.
Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.
Faculty of Arts and Sciences (FAS) Development FAS Development is responsible for the fundraising efforts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences. FAS Development staff work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.
This position reports to Major Gifts and/or Principal Gift officers. Maintains calendar, organizes meetings, and takes notes. Compiles and prepares necessary meeting and solicitation materials, briefings, and draft reports. Researches prospects and produces detailed reports, biographies, and lists. Handles all travel arrangements and produces complex expense reports monthly. Provides customer service to internal staff members and external clients such as donors and/or alumni. Assists with donor outreach and schedules meetings with alumni. Maintains excellent customer service with other Alumni Affairs and Development (AA&D) sections and works closely throughout the year with the University Development Office, Harvard College Fund, Recording Secretary's Office, Budget and other University-wide departments.
The list below covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Maintains calendar for the managers, organizes meetings, and takes notes. Researches, compiles and prepares necessary meeting and solicitation materials prior to prospect meetings and is responsible for drafting and distributing trip reports post meeting. May be asked to organize and produce mailings. All these duties involve detailed and time specific work.
Responsible for helping to write and distribute a high volume of high-quality briefings in preparation for meetings with the President, Deans, Provost, Faculty and other Staff.
Researches prospects and produces reports and lists using the BSR (alumni database), Excel, and Word. Transfers BSR data into Excel to organize data and produce reports and other materials regularly.
Handles all travel arrangements; books flights, hotels, and is responsible for compiling a high volume of trip materials, while adhering to the confidentiality protocol administered by AA&D as of January 2012.
Produces detailed expense reports (corporate card as well as out-of-pocket) for each officer on a monthly basis. Works with the budget office to ensure smooth processing of expense reports.
Provides customer service to internal staff members and external clients such as donors and/or alumni. Assists with donor outreach and schedules meetings with alumni domestically and overseas.
Maintains excellent customer service with other AA&D sections and works closely throughout the year with the University Development Office, Harvard College Fund, and other departments including but not limited to Communications, Events, Alumni Development Services, Development Technology Services, Harvard Alumni Association and Class Reports Office to help accomplish the goals of the classes.
Attends AA&D All Staff, FAS Staff Meetings, Office of Major Gift, and Support Staff Meetings throughout the year.
This position requires a 3 month orientation and review period. Please include a cover letter with your application. Skills testing may be a component of the interview process for this position.
About Harvard University Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.
Why AA&D? We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard's advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.
Harvard's Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Discover AA&D and Harvard University Benefits
Opportunities for internal advancement
A creative, high- energy, collaborative environment
Generous Vacation, Sick, Personal, and Holiday pay
Medical, Dental and Vision benefits starting on your first day
University-funded retirement plans
Tuition Assistance Program
Transportation benefits to help with your daily commute
Health and wellness discounts, memberships and programs
Additional benefits can be found at https://hr.harvard.edu/totalrewards.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
1-2 years of related experience, education beyond high school may count toward experience.
Strong knowledge of Microsoft Office software; strong writing skills; available to work additional evening hours if necessary.
Keen attention to detail.
Excellent organizational skills and ability to multi-task, accomplishing work efficiently with accurate results within a complex and fast-paced environment.
Flexibility to adapt to changing priorities and ability to work independently to meet deadlines .
Adept at problem solving and willing to ask questions and to take initiative with minimal supervision.
Skill with writing, proofreading, formatting, and editing data and business documents .
Customer service orientation and good judgment to handle sensitive/confidential information with discretion.
College degree preferred but not required; education beyond high school may count toward experience.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53654BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.