The Office for Research in the Vagelos College of Physicians and Surgeons is seeking an Associate Director, Post-Award Finance to join the VP&S Grants Management Services Teams. Under the supervision of the Senior Director, the Associate Director will oversee the services provided by the Post-Award Team, supervise team members, and provide direct support to faculty and administrators on complex sponsored project matters. As an expert in post-award management, the Associate Director will play a key role in driving the growth of the service by expanding the number of investigators supported, ensuring an outstanding quality of service, and establishing standards to ensure ongoing transparency and compliance in the financial management of sponsored projects and similar awards. We are seeking a candidate with strong interpersonal skills, who is detail-oriented and enthusiastic to work closely with principal investigators.
Oversee the design and implementation of a suite of PI Portfolio Update reports that are prepared and distributed on a monthly basis to assist Principal Investigators (PIs) and their administrators in the review and management of faculty members' individual funding portfolios, which may consist of grant, contract, gift, endowment, and other types of restricted and unrestricted funding. Identify and pursue opportunities to refine and optimize existing reports, including championing and guiding future automation efforts.
Hire, supervise, and train post-award team members. Provide mentorship and support the ongoing development of the team.
Together with the Senior Director, establish and ensure ongoing application of processes and best practices for all services provided by the team. Standardize workflow, communications flow, status tracking, and documentation processes for all tasks, such as new project setup, salary distribution/transfer transactions, financial reporting, and award closeouts. Create and review consolidated reports to ensure sponsored projects are managed properly.
Together with the Senior Director, represent the Post-Award Team throughout the organization, interacting with Department Chairs, Department Administrators, leaders of central financial and sponsored projects offices, and others. Promote success of the post-award team by working closely and collaboratively with these contacts and by partnering with faculty and administrative leaders in basic science and clinical departments. Maintain positive relationships with clients, address escalated issues and concerns, especially complex matters related to large, multi-PI grants. Ensure cross-coverage and seamless support during personnel leaves and transitions.
Work closely with the Pre-Award Team to ensure the teams provide coordinated and seamless support to departments.
Ensure completeness of documentation maintained by the Post-Award team, both during award management and after award closeout.
Provide expert oversight and consultation with regard to key financial management and compliance processes within the institution, including expense certification and effort reporting. Provide support for periodic reviews or audits of documentation. Provide input on ongoing efforts throughout the institution to improve reporting and access to financial information about sponsored projects and similar funds.
Maintain familiarity with evolving regulatory and compliance context. Stay up to date on new grant-related rules and procedures.
Bachelor's degree or equivalent in education, training, and experience, plus five years of related experience.
Master's degree in a relevant discipline preferred
Demonstrated ability to lead teams in a rapidly changing environment.
Experience with managing or leading grants and contracts administration in a university or academic healthcare/basic science research setting.
Supervisory experience that includes hands-on familiarity with personnel policy and practice; ability to mentor team members.
Strong familiarity with financial principles and processes related to award management in academic medical research or similar environment.
Comprehensive knowledge of sponsored project lifecycle; strong working knowledge of pre-award process; detailed familiarity with post-award financial management and compliance activities.
Demonstrated ability to work effectively with a diverse population of faculty and staff.
Outstanding diplomatic and communications skills. Must be able to communicate clearly and accurately directly with department chairs and other senior principal investigators. Must be able to communicate effectively on a technical level with operations personnel in central offices and sponsoring agencies.
Exceptional judgment in matters of financial management, compliance, communications, and priority-setting; demonstrated ability to produce accurate results and meet deadlines.
Demonstrated, advanced analytical skills and organizational skills.
Demonstrated ability to prepare reports on complex financial information and present them clearly to others.
Must possess advanced Excel skills, including familiarity with creation and use of complex pivot tables, lookup functions, and other features for formatting, manipulating, and analyzing data.
Must possess familiarity with relevant federal regulations as well as typical institutional requirements and best practices for sponsored project management.
Must be familiar with online systems pertinent to position (examples include eRA Commons, InfoEd, and ASSIST).
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513679
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