This position will be responsible for Outreach Programs facilitation. With a direct reporting line to the Director of Outreach Programs and Special Projects. Situated with in the Office of the Dean, outreach programs especially serve students underrepresented in STEM fields and encompass: K-12 STEM education; undergraduate, graduate, postdoc and faculty engagement; general public events; research grant activities directly related to the school's strategic vision and faculty enhancement.
The incumbent is responsible for the educational, logistical, operational and communications activities for a dynamic portfolio of outreach programs and projects. This position will be responsible for day-to-day operations of the office; providing leadership for website content and social media, model policies/protocols, and other written outreach materials; grant management and reports; and program management. In concert with the other Outreach Program team members, this position contributes to overall program administration and budget management pertaining to the programs.
(30%) Responsible for development, implementation, and evaluation of on-going outreach programs and activities, including educational content and strategic communication materials , promotion of the program and participants' accomplishments, and increasing the visibility of the programs across the school, university, peer institutions, and community. Managing meetings, events, conferences, program lab visits and speaker series. Maintain and updating website information on a regular basis, collaborates with Dean's office for website design. Responsible for all program and event publicity (written and electronic formats), and outreach activities, including newsletter. Responsible for day-to-day operations of the office. Manages directories and rosters and mailing lists.
(30%) Facilitate large-scale program planning and lead small- and medium-scale programs; Execution of program activities and special events. Collaborates with other members of the outreach team, SEAS faculty and staff, student groups, other key volunteers, and a variety of partners across campus to create opportunities and build relationships between the university and local community.
(30%) Responsible for daily operational activities of grant-funded outreach activities, including producing, analyzing, and multi-faceted reports and presentations. Serves as liaison between the Program faculty and other departmental and university offices. Supports faculty engaged in development of centers and research grants with broader impact applications. Involved with program operations such as volunteer screening and compliance with protection of minors; as well as managing billing, payments and any other items deemed necessary such as developing and providing financial reports and presentations.
(10%) Performs other related tasks, duties, and responsibilities as assigned.
Bachelor's degree and/or its equivalent required. Minimum of 1 year of related experience in program management, curriculum development, program evaluation, marketing and social media, and/or event management.
Financial aptitude necessary. Prior experience with grant budgeting and maintaining financial records desirable.
Strong interpersonal skills and ability to handle confidential information with excellent judgment and discretion required. Must be capable of working independently, as well as collaboratively, and take a proactive approach and anticipate team's needs. Demonstrated ability to set priorities and work with diplomacy and efficiency in a high demand environment essential.
Prior higher education and/or non-profit experience. Degree in STEM and/or education field preferred.
Familiarity with program management and the desire to advance in the non-profit sector is strongly preferred.
Experience working with a wide range of constituencies, especially with underrepresented minority students. Experience marketing, organizing, and implementing educational programs. Ability to manage multiple projects and to multitask. Ability to work extended hours to oversee community building activities and events.
Demonstrated excellence in a variety of competencies including: teamwork, analytical thinking and client/customer awareness. Excellent organizational, interpersonal, oral and written communication skills, including a high level of attention to detail and active listening skills. Possess the ability to work independently in a dynamic team environment. Demonstrated ability to partner effectively with a diverse group of administrators. The successful candidate will 1) possess the capacity to work well with varying levels of management and be flexible in nature 2)be positive, forward-thinking, and mission-driven and 3) have a passion for excellence and a sense of humor.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513717
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