Administrative/Support, Education/Training, Social Work, Staff/Administrative
Although open until filled, priority application date is April 21, 2021.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
The UW Department of Anthropology within the College of Arts & Sciences (CAS) has an outstanding opportunity for an Administrator.
The UW Department of Anthropology consists of three academic subdisciplines: archaeology, biological anthropology, and sociocultural anthropology. All three are, in their own way, striving to document and understand our many interconnected ways of being human in a world now inhabited by seven billion people speaking six thousand languages. At the heart of this lies a shared appreciation of, and commitment to, understanding all aspects of human difference.
If this mission piques your interest, we urge you to apply for the role of Administrator at the UW Department of Anthropology. In this role you will report to Chair of the Department and be responsible for managing the daily operations of a dynamic and economically focused department that includes 23 permanent faculty members, 3 full-time teaching faculty, 3-6 part-time teaching faculty, 6 staff members, nearly 700 undergraduate majors, and 43 graduate students. With general direction from the Department Chair, the Administrator acts independently and ensures that University policies and procedures are followed. Those responsibilities include general administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary.
RESPONSIBILITIES: Fiscal oversight, managing approximately $5.4 million annually in revenue; tracking and reconciling expenditures, verifying balances, creating and maintaining financial reports, and providing the Chair with fiscal forecasts. Ensure gifts are transmitted, acknowledged, and used in a timely fashion, estimate revenue from endowed funds, and provide guidance on allowable uses of all funds.
Manage Human Resources. Directly supervise three staff member and provide guidance to other staff supervisors regarding HR policies.
Responsible for all academic HR processes. Manage the processes around faculty appointment, promotion and tenure, and reappointments, preparing, assembling and distributing required documentation.
Oversee all the department space including offices, conference rooms, research and computer labs. Supervise regular equipment purchases, upgrades and repairs.
REQUIREMENTS: •Bachelor’s Degree •Six to eight years’ experience at an educational institution in positions of increasing complexity and responsibility •Demonstrated experience (management and forecasting) of annual funds in excess of $2 million •Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Experience in an R-1 academic institution •Profiency in the Mac OS environment •Proficiency in Excel •Demonstrated problem solving and analytical skills •Ability to analyze large data sets •Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy •Demonstrated collaborative work style and ability to work well in a diverse workplace •Proven organization and multi-tasking skills in a fast-paced, demanding environment •Experience with academic personnel (hires, appointment, re-appointment) •Experience with UW systems, including Workday and MyFD •Supervisory experience •Experience managing facilities •Experience using Microsoft Access •Curiosity and imagination •Commitment to the University’s mission and vision of a diverse, equitable, and inclusive experience
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.