The Healthy Buildings team in the Department of Environmental Health - Exposure, Epidemiology, and Risk Program at the Harvard T.H. Chan School of Public Health is looking for a Program Manager to join our team and take on a leadership position within the group. We are a good-natured, positive, fast-working, creative and collegial group of researchers, staff, students and faculty working together on 10+ research projects exploring how the places we live, work, learn and play impact our health (www.ForHealth.org).
We are looking for a Program Manager who will oversee the administration of the program and leading the development, organization, and implementation of several new strategic initiatives for the Healthy Buildings program. This includes the new Public Health and Business Leadership program; the public outreach component of our climate-focused work and CoBE tool; creating & overseeing a cohesive communications strategy and research translation; and planning and organizing a large, externally-facing annual event.
This role will also serve as principal administrative contact for the Healthy Buildings program, and liaison for internal and external department or program constituencies; keep track of finances and provide limited administrative support to the program director. The positions requires the person to work very independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipate and resolves problems, updating supervisor as needed; participate in research activities on an as-needed basis; integrate fully into all activities of the program.
Duties and responsibilities include, but are not limited to, the following:
In collaboration with the faculty program director, perform first time strategic planning for the current projects, new initiatives and future state of the Healthy Buildings program; Develops analyses and reporting mechanisms to monitor and recommend improvements to efforts as the work continues; Manages advisory board members (consisting of C-suite executives) and fostering engagement
Create and launch administrative processes, workflows and approaches for organized management of program and initiatives; project manage through establishing overarching goals and devising timelines, milestones and deadlines; document as best practices for team as work continues
Oversee day-to-day operations of the program including budget planning (as informed by the Grant Manager) and overall financial oversight
Create cohesive community engagement, communications and research translation strategy (e.g., identify channels for dissemination, oversee and manage the development of new website and newsletter, social media, and presentations)
Make independent decisions and triage routine requests from individuals or groups on materials from Healthy Buildings, information about the initiative, and/or seeking collaborations and advice from the program
Interfaces with all internal SPH departments affiliated with the Healthy Buildings program, and fostering the collaborations with partners such as the Harvard Business School and C-CHANGE; leads and supports program external fundraising activities (e.g., identifying funders and donors, grant development support, relationship development with current and prospective donors and foundations)
Creation of, full life cycle planning and project management of annual event – externally facing conference every year; oversees internal staff and external vendors for implementation
Creation and planning for the new "Public Health and Business Leadership Program" (e.g., curriculum development, program logistics, outreach) and oversee new initiatives affiliated with the Public Health and Business Leadership Program (e.g., develop the Leadership Circle program; identify opportunities for growth; create new strategic offerings)
Manage internship programs and provide supervisory support to non-academic team members
Supervise and manage new hires as the Healthy Building program grows
Performs other duties as assigned
PLEASE NOTE: This position has a term appointment of December 31, 2022, with the possibility of extension.
PLEASE NOTE: Shortlisted candidates will be required to submit a writing sample where they served as the first/sole author.
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review (O&R) period. The O&R period will be waived for any internal Harvard employee transfers.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Bachelor's Degree or equivalent experience required
3+ years of relevant experience required
Bachelor's Degree is strongly preferred
Masters Degree is a plus
Excellent organizational skills & effectively prioritizes work in an environment with multiple and conflicting interests preferred
Proven project and/or program management skills preferred
Excellent interpersonal, analytical, and written and verbal communication skills preferred
Works well independently with minimal supervision preferred
Handles complex and confidential information with discretion preferred
Proficiency using a variety of computer software and systems preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53745BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.