1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's degree. Experience managing supervisor's calendar, scheduling meetings and travel, and handling expense reimbursements in an administrative position. Experience updating websites and working with social media platforms in a professional role. Experience with Qualtrics.
Preferred Education, Experience and Skills: Bachelor's degree. Experience managing supervisor's calendar, scheduling meetings and travel, and handling expense reimbursements in an administrative position. Experience updating websites and working with social media platforms in a professional role. Experience with Qualtrics.
Required Skill/ability 5: Ability to achieve high quality work outcomes, meet deadlines and effectively solve problems independently as well as part of a team. Ability to regularly exercise good judgment and initiative. Ability to be resourceful and proactive.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Excellent written communication skills including grammar, spelling and proofreading.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Administrative Assistant
Required Skill/ability 1: Prior proficiency in an administrative support position. Exceptional organizational skills with the ability to handle competing priorities. Strong attention to detail.
Required Skill/ability 4: Ability to work with diverse groups of people. Excellent interpersonal skills.
Required Skill/ability 2: Intermediate skill level with Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree
Internal Number: 64195BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.