Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Advancement Coordinator reports to the Senior Director of Advancement and works within a highly integrated team that interacts and collaborates closely. All members of the team are an important component of the Brown School’s success by developing relationships and securing resources from Brown School alumni and friends.
PRIMARY DUTIES AND RESPONSIBILITIES:
Oversee gift acknowledgement process for the Dean of the Brown School, crafting customized correspondence for the dean on a weekly basis.
Provide assistance to the Associate Director in the awarding of scholarships and the collection and organization of student information to create and distribute individual stewardship reports.
Oversee the bi-annual Alumni Table program, matching current students and alumni and facilitating meetings.
Provide assistance to the Senior Associate Director in the annual Class Gift fundraising campaign, as well as faculty/staff fundraising efforts.
Work with the Brown School team to manage and coordinate data requests.
Assist in the implementation of the Awards of Distinction, including the award nomination process and conducting research to expand the nominee list.
Prepare briefing documents and donor profiles for dean and university leadership in advance of events and visits.
Serve as liaison to Brown School Offices of Student Affairs to ensure student attendance and engagement at Scholarship Luncheon, National Council meetings, individual donor visits, and events hosted by the Dean.
Work alongside the Associate Director to engage with 50th Reunion Committee to create materials, recruit attendees, and support participation in class fundraising effort.
Manage post-event follow-up, including dean correspondence and visit coordination.
Attend and staff in-person events as needed.
Assist directors with correspondence, meeting coordination, meeting preparations, meeting follow-up tasks, special projects, and travel.
Manage all logistics of special donor stewardship events and programs. This includes invitation mailings, response tracking, handling inquiries from donors, faculty, dean’s office, catering and site details, budget reports/bill paying. This may include staffing some morning, evening and weekend events.
Respond to needs of alumni volunteers by providing information, materials, and correspondence upon request.
Maintain department budgets, process department invoices, purchase orders, travel advances, and expense reports.
Manage event registration and RSVPs.
Maintain and order office supplies.
Perform other duties as assigned.
High school diploma or equivalent high school certification plus three years of work experience, or an equivalent combination of education and experience.
Excellent oral and written communication skills.
Event planning expertise.
Proactive problem solving.
Success working independently and as a team member.
Efficient and effective management of resources.
Detail-oriented and organized work style.
Ability to multi-task.
Computer skills: Microsoft Word and Excel, PowerPoint, Internet research.
Adaptable to new technology and ability to apply technology to create efficiencies.
Bachelor’s degree or equivalent experience.
Experience with event planning and executive correspondence.
The hiring range for this position is $19.18 to $20.51 per hour.
This position is full-time and works approximately 37.5 hours per week.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Department Name/Job Location:
This position is in the Department of University Advancement. This position is for the Danforth Campus.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.