The Buck Institute is seeking a Principal Grants & Contracts Analyst as an integral member of the Grants Department. Reporting to the Associate Director of Grants & Contracts, the successful candidate must have progressive research administration experience; knowledge of a variety of funding types; experience working with faculty in academic, research or administrative settings; up-to-date knowledge of human subjects research protections and IRB regulations; ability to collaborate on complex issues; perform effectively in a deadline driven environment; strong interpersonal skills and a strong service orientation.
Leads principal investigators and staff in the preparation of the administrative components of proposals within parameters of institutional, federal, and sponsor specific guidelines.
Interprets, communicates and applies financial, programmatic, regulatory and administrative guidelines of funding opportunity announcements.
Serves as back-up proposal reviewer and mentor to junior staff members.
In collaboration with the Associate Director, develops training programs for faculty in the pre and post award process through presentations; educational resources and manuals; one/one training and the onboarding process for new faculty to the research process.
Coordinates, prepares, and reviews post-submission materials, including financial and progress reports.
Provides overall management of research portfolios consisting of established awards and new proposal development.
Establishes and maintains grant project profile in IFAS.
Reviews and monitors compliance with award terms and conditions, government guidelines, and institutional policies and procedures.
Monitors expense and budgetary trends of assigned portfolio to provide action-oriented and expert support to PIs.
Reviews, coordinates and implements effort allocation for assigned portfolio.
Keeps Director/Assistant Director informed of any material issues or changes.
Maintains Post Award Grant calendar with all important grant deadlines- financial report deadlines, progress report deadlines, final reporting deadlines, etc.
Prepares and presents financial reports to assigned faculty.
Prepares, distributes, and tracks effort reports for all faculty and staff on sponsored projects.
Serves as back-up to the FFATA Coordinator.
Ensures regulatory compliance documents are complete, accurate and up-to-date.
Participates in cross-departmental quality and service improvement teams as appropriate. Participates in meetings, serves on committees and represents the department in training activities as needed.
Additional responsibilities as requested.
LIVING BETTER LONGER TOGETHER
Buck Institute for Research on Aging is an equal opportunity employer. Buck Institute seeks candidates whose experience and qualifications will enable them to contribute to our dedication to diversity and excellence. We are committed to building an organization that represents a variety of backgrounds, perspectives and skills. We welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
TO APPLY To be considered, please apply online by submitting your CV and a cover letter stating why you would be a good candidate for this role.
Education and Experience
Bachelor’s degree, preferred
4+ years demonstrated in research administration
Certified Research Administrator (CRA) preferred.
Ability to interpret policy for others
Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence
Strong customer service focus is essential
General accounting knowledge and ability to work with complex budgets
Familiarity with PHS grant policies and Uniform Guidance
Strong attention to detail plus prioritization and time management skills
Ability to treat sensitive information related to salaries, department finances and science in a confidential and professional manner
Advanced experience with MS Excel is essential and can learn new software programs and techniques quickly
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede the ways in which we age. We are an independent, nonprofit institution located in Marin County, CA, with the goal of increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer. We are an equal opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply.