Administrative Analyst I/CSRI (UEC) California State University, San Bernardino
About University Enterprises Corporation at CSUSB(This is not a state position) University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, non-exempt, benefited position through June 30, 2021 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). One position available.
Salary: $3,231 to $6,031 per month
Location: San Bernardino, CA
Department Summary: Cal State San Bernardino Reentry Initiative (CSRI) is an education-based comprehensive program that offers services to parolees returning to society after incarceration. With a wide variety of offerings, CSRI addresses each parolee's criminogenic needs, aiming to increase community safety, break the cycle of incarceration, and reduce the risk of individuals reoffending. Work Schedule 40 hours per week. Schedule to be arranged, but typically, 8:45am-5:15pm, Monday-Friday (with some evenings and Saturdays required). Incumbent must be able to participate in remote or on campus work depending on the directives from the CSUSB campus.
First Review Deadline This position will remain open until filled. Applications will be reviewed beginning May 3, 2021.
To apply through our new CSU Recruit System, pleaseCLICK HERE.
Typical Activities Duties include, but are not limited to:
Posting financial transactions.
Collecting time and attendance reports.
Preparing purchase orders and requisitions.
Assist the Administrative Analyst II position in the preparation of monthly invoices and accounts payable documentation.
Act as liaison with employees in the accounting offices of UEC and CSUSB, ensuring fiscal paperwork moves swiftly and is processed on time.
Navigate the CSUSB procurement system, conducting the daily mechanics of purchasing, inventory, and associated record keeping.
Ensure all supply/inventory needs of each Day Reporting Center are met in a timely fashion.
Act as primary liaison to UEC for payroll, ensuring timely payment of salaries and working with UEC to resolve issues.
Utilizing CSUSB's financial management system thoroughly, assist UEC and Sponsored Program staff in reconciling CSUSB's financial warehouse, CSRI's internal fiscal system, and the invoices submitted to CSRI's funder.
Act as liaison between CSRI's funder and UEC regarding invoicing issues and manage the revision process, when needed.
Act as HR liaison with UEC, facilitating confidential paper flow and coordinating communication between disparate stakeholders.
Assist with the scheduling for CSRI's administrative division, helping with meeting coordination, planning and preparation, and execution.
Assist with the planning and execution of certain CSRI events.
Coordinate other staff in planning, purchasing, and execution of events as needed.
Other duties as assigned.
Education: High School Diploma
Experience: Three years analytical/clerical experience and two years of experience in fiscal management, budget reporting, or similar activity.
Other: Self-starter, excellent oral and written communication, maintain cooperative working relationships, handle confidential and sensitive information, and proficiency in using standard office software such as Microsoft Word, Excel, Outlook, and PowerPoint.
Associates Degree and experience in CSU financial systems, PeopleSoft, or other similar government accounting.
Supplemental Information Benefits Include:
Medical, Dental, Vision, Flex Cash option
CalPERS Retirement and CalPERS 457
Group Term Life/ Accidental Death & Dismemberment (AD&D)
Holidays & Personal Holiday
Vacation and Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
Workers' Compensation, Unemployment Insurance, State Disability Insurance
EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. The selected candidate must also furnish evidence of freedom from active tuberculosis and Live Scan fingerprinting clearance as a condition of employment.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.