At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 5/6/21
ERSO works to provide customers with expert resources in Research Administration, Business, Financial, Human Resource and Payroll services. Our goal is to enable faculty and students to focus on their work in support of the campus mission. Our organization maintains a customer-oriented operation and supports a culture of continuous improvement. We strive to improve our offerings, processes, systems, and work to apply novel approaches to complex problems. Our enterprise is structured with inherent flexibility to meet quickly-changing demands.
The Payroll Analyst role involves activities associated with departmental payroll administration and processing related to research administration for research centers, departments and affiliated ORUs supported by BRS ERSO Region.
Independently performs all department payroll and timekeeping activities and transactions (covering staff, students, academic non-senate appointments, and faculty employees). Resolves the complex issues encountered, working closely with the Central Payroll Office, UCPath Center, the entirety of departments and research centers under the umbrella of College Divisions COE, I-School, CED, DSDDO, BRS ERSO employees, and eight ORUs.
Initiate/Approve various payroll related transactions in the UCPath system - Manage Accruals, Off-Cycle Payment Requests, Termination Checks, One-Time Pay, etc per office assignment structure.
Administers Caltime system. Monitors system to ensure entries are correct and approvals are current, following up as needed. Onboards, trains, and advises employees and supervisors using the system. Maintains and update additional field requests. Participates in monthly and biweekly reconciliation to ensure that pay data passes from Caltime to OPTRS accurately.
Researches, processes, assists and/or coordinates as appropriate employee leave balance matters in UCPath and Caltime.
Calculates complex terminal pay issues.
Review and approve initiated payroll expense Direct Retros for ERSO client departments. Also initiates and approves DRS on behalf of clients with as appropriate and needed.
Conducts time reporting and moderately complex pay rate calculations. (Partial month (fall, spring, summer) intersession calculations, by agreement rates, summer salary, summer session, sabbatical and research leave calculations, and under/overpayments).
Participates in team effort of reconciliation of payroll transactions.
Assists with miscellaneous transactions, forms, coordination and training for various miscellaneous matters such as catastrophic leave, alternative work schedule program, etc.
Liaisons on behalf of employees as well as transaction-entering clients with the UCPath Center.
Participates in special projects (such as file retention, data cleanup, etc) as needed.
Assists Payroll Team with workload and projects as needed.
Interprets pay policies to ensure accurate and timely payroll.
Provides analysis and communication to department employees and central administrative staff on moderately complex transactions.
Applies professional concepts in analyzing and reviewing department payroll actions appearing on overpayment/underpayment reports to determine processing errors.
Evaluates payroll adjustments and determine impact on effort reporting period.
Maintains records to meet audit and compliance requirements.
Identifies necessary corrections and advises on appropriate course of action.
Provides payroll expertise, guidance, partners with and coordinates with research administrators, HR Colleagues, BRS colleagues, unit managers, and client department transactional UCPath users, and more.
Involved in resolving a widely large and varied array of payroll-related issues not directly within unit, ranging from financial impact and compliance, GL issues, timekeeping guidance and issues, HR data issues affecting pay.
Ensure payments are in accordance with established campus guidelines and federal laws.
Working knowledge of many payroll processes, policies and procedures.
Ability to understanding of campus rules and regulations.
Ability to multi-task
Judgment and decision-making.
Problem solving, problem identification, and reasoning.
Perform detailed work and moderately complex calculations with a high degree of accuracy.
The ability to multi-task and meet stringent deadlines while working in a changing environment.
Work well in a team setting.
Handle sensitive payroll issues with good judgment, tact, and discretion.
Ability to work with supervisor to improve processes and create best practices.
Establish effective working relationships at all levels of a major research university including faculty, staff, students, campus-wide departments, supervisors and immediate co-workers.
Knowledge of campus processes and procedures.
knowledge of campus-specific computer application programs.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
The hourly salary range designated for this position: $26.00 - $28.00; however, starting salary will be commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.