The Administrative Assistant will report directly to and support the Program Director of Prosthodontics and will be responsible to provide administrative support to the Clinical Director of Operative and Digital Dentistry. The Administrative Assistant will assist with calendar management and scheduling of meetings, recording minutes at various meetings; ordering supplies, paying and reconciling invoices; making travel arrangements, drafting and proof reading of correspondence, assisting with the management of the patient treatment centers, and managing the teaching activities of the Prosthodontic and Digital/Operative Programs. The individual must exercise initiative, independent judgment and discretion in arranging meetings, maintaining appointment schedule and disposing of requests for information.
3-5 Years of experience requires Bachelors Degree.
Must have previous experience working in a customer service environment preferably with heavy customer/patient interaction; prior experience in healthcare-private practice office, hospital, clinic or dental practice preferred
Must have the ability to be flexible and adapt to changes in the work environment including delays and unexpected events.
Must demonstrate excellent communication skills both written and spoken.
Intermediate computer skills that include Excel, Word and PowerPoint and databases.
Demonstrated ability to establish priorities, meet deadlines, and manage competing demands.
Ability to identify problems/issues, critically thinking through problems (gather and analyze information skillfully) and presenting potential solutions in a timely manner.
Ability to maintain confidentiality, remain open to others' ideas with willingness to try new things.
Must be able to successfully collaborate and work in a team environment while also being an individual contributor.
Excellent time management and organizational skills demonstrating the ability of accuracy and thoroughness; monitor own work to ensure quality; ability to multi-tasking with the ability to work under pressure, maintain composure and meet deadlines.
Individuals seeking employment with BU may be subject to the following suitability requirements. Failure to meet any of these requirements may result in ineligibility for employment:
Criminal Background Check: To be completed in accordance with BU Public Safety guidelines and all federal, state and local laws and regulations.
Basic Background Check: Includes, but is not limited to, verification of:
Social Security Number;
Licenses and credentials, if applicable
Sexual Offender Registry Information (SORI) check;
documented proof of immunizations for:
Two Measles, Mumps Rubella (MMR) - live vaccine or titers indicating immunity to Measles , Mumps and Rubella
Three Hepatitis B - recombinant vaccine and a Hep B Surface Antibody titer indicating immunity or a signed declination for Hepatitis B Vaccine
Two Varicella-zoster live-virus vaccine, or Varicella IGG AB titer indicating immunity
TDAP (tetanus, diphtheria and pertussis i.e. whooping cough) within last ten years
Influenza vaccine or signed declination
IGRA Tuberculosis blood test.
Positive TST with Chest Xray and treatment information
Medical Clearance Process: Medical Clearance Process: includes Occupational Health evaluation and immunization/titer level review. Must be eligible to receive required vaccinations as needed
References: We require 2-3 professional references (no friends or family) with at least 1 previous supervisor.
Continued employment/ affiliation is contingent upon strict adherence, at all times, to all applicable safety and security rules, procedures, and protocols, as well as required training regimens.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Internal Number: 1627
About Boston University
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