College of Engineering and Information Technology's Shared Services Center
The College of Engineering and Information Technology and the University of Maryland, Baltimore County are dedicated to research, innovation, and education. The College works in partnership with state and federal agencies and industry to promote the transfer of research applications that benefit society. We distinguish ourselves by our continued commitment to cross-disciplinary research and education. We provide outstanding educational opportunities to graduate and undergraduate students to contribute to the professional workforce in engineering, computer science, and information systems.
Within the College, the mission of the Shared Service Center is to empower our faculty, students, and staff at UMBC to be inspired, explore their curiosities, and achieve more by providing guidance in our finance, business, and administrative services.
The College of Engineering and Information Technology's Shared Services Center welcomes applications for a Specialist position within its Sponsored Research Team. This position, reporting to the Senior Specialist, will be primarily responsible for administrative and budget support on grant proposal submissions. The position will work with faculty to create, collect, review, upload, and transmit documents necessary for routing proposal requests for new research funding. This includes working with various departments across campus, departments at collaborating universities outside of UMBC, external contractors, and program sponsors at federal, state, and private agencies.
Assisting with the proposal development and routing process in the college’s sponsored research unit within shared services. Tasks include RFP review, budget development, PI interface, Kuali data input and routing after reviewed by sponsored research lead or Sr. Specialist of sponsored research, and RT pre-award queue management. Provide full-service administrative support for faculty who are submitting proposals for grant funding. Liaison on behalf of faculty with UMBC departments, and individuals outside of UMBC necessary for successful submission.
Support for reconciliation and reporting on research-related accounts and activities within the College; including sponsored, Self-Support, foundation, and all other research accounts. Tasks include, but not limited to: monthly account reconciliations, journal entries, payroll transfers, budget revision requests, sub-award management, no-cost extension requests, report generation for PIs, forecasting/projections, project financial status reviews with PIs per the frequency they’ve requested.
Assist in supporting the campus’ effort report certification process within the college.
Ad hoc analysis as requested by leadership and/or PIs.
Other duties as assigned.
Required Minimum Qualifications:
Requires a Bachelor’s Degree in Accounting, Finance, Business, Economics or related field.
Three (3) years of progressive experience in grant administration, budgeting, financial analysis, reconciliation, financial reporting, forecasting, and other related accounting/finance/analytical responsibilities is required.
Strong customer service focus
Experience in grant administration particularly in preparing and submitting grant documents for sponsor consideration (aka Pre-Award).
Strong verbal and written communication skills
Strong organizational skills
Expertise in Excel and other Microsoft Office software
Experience in PeopleSoft and/or Kuali software
Background Screening Statement:
A background check will be required.
Special Instructions to Applicants:
Upload a cover letter, resume and contact information for three professional references.
Screening of Applications Begins:
For best consideration submit application materials by 05/19/2021 (applications will be accepted until the position is filled).
Salary is commensurate with qualifications and experience.
UMBC offers a benefits package for regular and grant-funded regular employees including generous leave, excellent health, life, and disability insurance, retirement plans, tuition remission, on-site preschool, and numerous professional development and wellness opportunities. Contingent II positions may include some benefits.
Please note the Type and FLSA Status above to determine the benefits offered for this position.
Equal Opportunity Statement:
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
Internal Number: 493352
About University of Maryland, Baltimore County
UMBC is a dynamic public research university integrating teaching, research and service to benefit the citizens of Maryland. As an Honors University, the campus offers academically talented students a strong undergraduate liberal arts foundation that prepares them for graduate and professional study, entry into the workforce, and community service and leadership. UMBC emphasizes science, engineering, information technology, human services and public policy at the graduate level. UMBC contributes to the economic development of the State and the region through entrepreneurial initiatives, workforce training, K-16 partnerships, and technology commercialization in collaboration with public agencies and the corporate community. UMBC is dedicated to cultural and ethnic diversity, social responsibility and lifelong learning.