The Annenberg School for Communication and Journalism seeks a Research Administrator to lead a growing research and sponsored projects enterprise at the school. Reporting to the Director of Foundation and Corporate Relations and working in close collaboration with the Associate Dean of Research and Associate Dean of Finance, the Research Administrator will work with administration, faculty, and staff to prepare complex proposals, contracts, budgets and supporting documents in compliance with sponsor guidelines and federal, state, and local regulations. Will also help oversee post-award processes and ensure successful project set-up and close-out.
This is a new role at USC Annenberg expected to help increase grant seeking capacity of faculty to pursue federal awards and complex research collaborations both across USC and with other institutions. This is an exciting opportunity to help establish a grants office to advance cutting-edge collaborative research and sponsored projects in communications, media and culture, health communications, AI, sociotechnical systems, public diplomacy, persuasion and politics, and news entrepreneurship and innovation.
Ideal candidate will have demonstrated proposal development experience with federal grant awards (NIH, NSF, DoD) and collaborative research proposals and contracts, knowledge of federal, state, and local regulations, and ability to interpret and communicate sponsor guidelines. To ensure success, candidate will have exceptional attention to detail, a collaborative and proactive working style, an ability to work independently, a positive attitude, and excellent communication and organizational skills.
Roles and Responsibilities
Prepare complex proposals in accordance with sponsor guidelines and oversee submission process. Resolve issues relating to proposal preparation and submission. Develop, revise, and finalize project budgets and budget justifications. Provide recommendations regarding budget, time, and scope implications and advise on optimizing grant resource allocations. Serve as active partner between principal investigators, research centers, school and university grants staff, and USC Department of Contracts & Grants.
Provide expertise in interpreting complex state and federal policies (FAR, OMB circulars) and relevant university policies for project and university personnel, and help guide other staff in interpreting complex policies. Keep current and advise on new regulations.
Communicate with deans, faculty, senior administrators and sponsor representatives to facilitate research administration activities and clarify procedures and regulations during the proposal preparation stage.
Manage grant transfers and development and execution of sub-award agreements between institutions.
Identify research funding opportunities and advise faculty on them and their requirements, particularly federal agencies and mechanisms (e.g., NIH R01, R21, U54; NSF CAREER; DOD/DARPA).
Document and communicate pre- and post-award processes for school faculty and staff. Identify and implement process improvements. Develop templates and checklists. Maintain repository of proposal templates and samples and process checklists and documentation.
Monitor post-award processes to ensure proper award set-up and accurate effort reporting. Train faculty and staff on accessing account balances, processing expenditures, and managing budget closeout. Help resolve post-award issues that arise.
Participate in classes, programs, professional associations and conferences that benefit the management and administration of sponsored projects. Support and participate in grant workshops for faculty and staff and help connect faculty with training and mentoring opportunities including those offered through the USC Center for Excellence in Research.
Train and supervise assigned grants office staff.
Perform other duties as assigned.
Expert knowledge and fluency of governmental regulations. Knowledge and ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, and consultants, along with the circumstances appropriate for each type of position.
5 years of contract and grant administration experience including federal grant awards
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Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.
About the Annenberg School for Communication and Journalism
Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: https://annenberg.usc.edu/.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email atÂ email@example.com. Inquiries will be treated as confidential to the extent permitted by law.
Minimum Education:Bachelor's DegreeCombined experience/education as substitute for minimum education Minimum Experience: 5 YearsMinimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,CAS). Knowledge and ability to understand, interpret, and communicate University policiesand procedures. Excellent oral, written, and communication skills. Excellent analyticalskills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.