The Office for Research Operations and Global Programs, Harvard Medical School (HMS) provides strategic support for the HMS dean's initiatives, including the therapeutics initiative and Massachusetts Consortium on Pathogen Readiness (MassCPR), dean's award programs, as well as HMS global programs. The current portfolio of active research awards under administrative management by the Office is over $80 million spanning over 200 projects.
The Office is seeking a talented, enthusiastic, and motivated self-starter individual to join the Finance team. The Grants Manager role will provide financial and administrative support for research-related activities in the Office for Research Operations and Global Programs, while ensuring compliance with all applicable federal, sponsor, and University guidelines.
The Grants Manager will be responsible for all pre-and post-award management for a grants portfolio of multi and varied grant mechanisms including but not limited to, federal grants, industry, cross-institutional, and service centers.
Pre-award responsibilities for the Grants Manager position include:
Proposal and budget preparation in support of faculty and other project leads.
Reviews and completes pre-award application requirements and submissions.
Reviews options for account set-up and makes recommendations to Office of Research of Administration, in order to appropriately manage new awards in accordance with sponsor requirements.
Grants Manager will work directly with the Principal Investigators, collaborators at other academic and start-up institutions and will interface with the HMS Office of Research of Administration, Office of Technology Development (OTD) on industry-sponsored research agreements and Office of Sponsored Programs (OSP) to ensure compliance with HMS, University, and sponsor regulations.
Specific post-award duties will include:
Daily monitoring of grants and contracts for Principal Investigator(s) to ensure expenses are paid according to contract and government regulations within budget limit and timelines.
Submission of timely payroll changes for faculty and staff.
Prepare, review and authorize sponsored and non-sponsored financial transactions, including, but not limited to, purchase requisitions, individual reimbursements, accounts payables, miscellaneous receivables, internal billings, and credits. The GM will oversee the billing of subcontracts.
Monitor, research, and resolve issues with financial transactions, including, but not limited to, tracking receiving and unpaid commitments.
Prepare and process journal adjustments, AP adjustments cost transfers to correct errors and reconcile funds; assist with year-end close transactions.
Review of weekly purchase card transactions for Office p-card holders.
Generate monthly invoices and related accounting for the service centers accounts.
Advise faculty, staff, and students on allowable costs and guidelines.
Performs monthly, quarterly, and ad-hoc post-award budget and expenditure reconciliation/PI dashboard reviews, interpreting and applying financial and compliance-related policies.
Preparing financial projections for Principal Investigators and notifies PI's about any funding shortfalls and plan for contingencies.
Work with the Office of Sponsored Programs to prepare and submit financial reports to sponsor and close out the grants.
Performing special projects and other duties as assigned.
Harvard University offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
At least 2 years of finance, grants, or related experience. A combination of higher education and experience may be considered.
Bachelor's degree in accounting, business, finance, or economics preferred.
4 + years directly related experience in financial and grants management in an academic/research environment preferred.
Self-directed, works independently with minimal supervision, manages multiple projects simultaneously, and able to follow through with the details on assignments.
Strong attention to detail required; well-organized.
Good analytical skills and the ability to spot numerical errors.
Ability to work collaboratively across various stakeholders.
Excellent consultative, problem-solving, and customer service skills.
Ability to work discretely with confidential information is necessary.
Excellent communication skills and the ability to work among a team and among faculty members.
Hands-on experience with MS Excel and experience using financial data management tools.
Preference for experience with Harvard's grants management and financial systems, including GMAS, Oracle Financials, PeopleSoft, B2P, Concur.
Dedication to continued learning.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54024BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.