The Gladstone Institutes is seeking an experienced Pre-Award Grants Administrator to join its Grants and Contracts Department on a temporary, full-time basis through December 2021. This position is fully remote, working West Coast business hours. This position will provide direct support to Gladstoneâ™s principal investigators in all aspects of pre-award research administration.
From day one, the successful candidate will be a trusted partner to Gladstone scientists throughout the proposal development process, and will work cross-functionally with scientific and administrative teams to provide excellent service and generate high-quality deliverables. They will be comfortable managing competing deadlines and working with diverse constituents in a fast-paced research environment.
The successful candidate will:
Own the pre-award process from idea to award, working in close partnership with principal investigators and staff scientists to move proposals through the pipeline.
Track application deadlines and manage time accordingly.
Ensure proposals conform to sponsorÂ regulations and requirements.
Develop budgets and administrative documentation for outgoing proposals.
Ensure compliance with internal review and approval processes.
Submit research proposals to sponsors.
Negotiate acceptable award terms.
Review awards for compliance and audit issues.
Assist with identifying potential funding sources.
Process non-competing continuations, progress reports, supplements, subaward requests, research agreements and all other award and agreement amendments.
Coordinate Just-In-Time submissions for probable awards.
Complete award setup in the accounting system.
Perform data entry in proposal and award tracking system.
Generate Pre-Award Reports for the Grants Department.
Bachelor's degree and/or equivalent experience.
1-3 years of NIH grants management experience. Experience with other sponsors who support biomedical research (DOD/USAMRAA, NSF, CIRM) a plus.
Excellent attention to detail, outstanding customer service and impeccable communication skills are required for this position.
Demonstrated pre-award management experience, including proposal development.
The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
Comfort working remotely and using tools to facilitate remote work, e.g., Zoom, Slack.
Effective analytical and creative problem solving skills.
Comfort with business systems that hold financial and administrative information, such Workday.
Proficiency with Microsoft Word and Excel, with particular regard to Excel formulas.
Experience using electronic pre- and post-award systems such as Grants.gov Workspace, NIH ASSIST, and NSF Fastlane/Research.gov.
Internal Number: REQ-915
About Gladstone Institutes
The Gladstone Institutes is an independent, not-for-profit research institution affiliated with the University of California San Francisco (UCSF), transforming the health and well-being of all people through medical research, education, and outreach in the fields focused on heart disease, immunology and virology including HIV/AIDS, and neurological disease. Home to notable leaders in the field of medical science, including 2012 Nobel Prize in Physiology or Medicine recipient Shinya Yamanaka, M.D.,Ph.D. Gladstone is comprised of four institutes in addition to various Centers and programs focusing approximately 500 members of our team on its mission: Science Overcoming Disease. Located in an award-winning building adjacent to UCSF's Mission Bay Campus, Gladstone offers a competitive salary and benefits program within a robust environment for those seeking to maximize their potential. Please consider Gladstone and make a difference in human health.