POSITION/TITLE: Administrative Assistant to Vice President for Student Life
LOCATION: Mars Hill, NC
SUPERVISOR: Vice President for Student Life
SCOPE: Through dynamic and innovative approaches, Student Life is a robust program that provides students with opportunities for meaningful engagement and transformation in the co-curricular context. The Administrative Assistant performs complex clerical work, manages the office, and provides administrative support. The Administrative Assistant works under the supervision of the Vice President for Student Life.
PHYSICALREQUIREMENTS: • The job is sedentary in nature • Must be able to sit for long periods while performing office and computer operations
TRAVEL/TIMEREQUIREMENTS: • 40 hours/week is expected; times may vary depending on client need, crisis issues, event hours, etc. • On-call duty (if appropriate)
MINIMUMQUALIFICATIONS: • High school graduate or equivalent; college degree preferred • Two years of secretarial and administrative support experience strongly preferred • Demonstrated experience with Microsoft Office, spreadsheet software, email and PowerPoint preferred • Well organized, able to set priorities and deal with matters in a tactful and highly confidential manner • Capable of working independently • Capable of working with students in a supervisory role • Ability to work under pressure and deal with deadlines (essential) • Comfortable with multi-tasking; flexible with fluid situations and effective with changing priorities • Previous customer-service oriented work, including the ability to establish and maintain effective relationships with students, parents, alumni, faculty and staff • Solid communication skills required • Strong interpersonal skills (emotionally intelligent) • Commitment to the values of diversity and human compassion • Commitment to the personal development of college students • Commitment to working in collaboration with on-campus and off-campus constituencies ESSENTIALDUTIES: 1. Provide leadership for department • Assist VP in preparation for Board meetings o Create forms, reports, databases, presentation materials and other documents using Microsoft Office (word, excel, power point, publisher) • Assist VP in minor research projects such as literature review searches • Assist VP in preparation for presentations, retreats, and the collection of goals/objectives/assessments • Assist VP by taking minutes at selected meetings • Maintain schedule for VP and Assistant Dean of Students/DRL, as needed • Develop proficiency in Student Life software systems; oversee ID machine • Facilitate a professional, seamless and customer service office culture o Take responsibility for staffing, phone procedures, and correspondence o Make updates to directory and web pages, as needed • Oversee hiring, training, supervision and evaluation of student staff working in the office • Assist Assistant Dean of Students by scheduling conduct meetings; coordinate memos with Admissions 2. Maintain department supplies, equipment, and records • Order office supplies and research companies/products as needed • Compile, monitor and maintain departmental data on all budgetary categories as instructed • Process purchase orders, mail, expense reports, visa statements • Maintain vacation and time-off schedules for Student Life team; communicate with HR • Serve as backup to the mailroom, as needed 3. Communicate with constituencies • Provide all support for programs and activities including phone, correspondence, reports, typing and file maintenance • Work with VP and ADOS/DRL on correspondence and requests for information and materials • Coordinate meeting place logistics as needed, and coordinate room setup, catering and other needs • Compile travel itineraries and schedule travel accommodations, including air, hotel, car rental and any conference registration required 4. Other • Utilize technological systems (LionTrax, ADIRONDACK and PIVOT) to track interventions, as appropriate • Adhere to guidelines in the University Personnel and Safety Handbooks and departmental policies • Strive to be a lifelong learner as exemplified by professional development plan • Complete special projects as needed or assigned • Attend monthly Student Life divisional meetings EMPLOYEEBENEFITS: For more information concerning benefits offered to MHU employees, see the MHU Benefits Summary on the MHU website.
EEO / ADA Statement: In accordance with the Americans with Disabilities Act (ADA), MHU provides reasonable accommodation to qualified applicants and employees with disabilities unless the accommodation would impose an undue hardship on the organization or would change the essential functions of the job. Requests for reasonable accommodation should be directed to Human Resources (see below). MHU is committed to hiring faculty and staff who fully support MHU’s mission. Minorities and women are encouraged to apply.
BACKGROUNDSCREEN: MHU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Mars Hill University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process.
In accordance with federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race color, national origin, age, disability, religion, sex, familial status, sexual orientation, and reprisal. To file a complaint with Mars Hill University, contact: Jennie Matthews Office of Human Resources Box 6664 Mars Hill University Mars Hill, NC 28754 828 689-1197 828 689-1256 Fax email@example.com To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W., Stop 9410 Washington DC 20250-9410 Or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal- relay) or (800) 845-6136 (Spanish Federal-relay). USDA is an equal opportunity provider and employer.
Mars Hill University is a private, four-year liberal arts institution located in the mountains of western North Carolina. Founded in 1856 by Baptist families of the region, it is the oldest institution of higher learning in western North Carolina on its original site.Mars Hill’s small campus of approximately 1,200 students offers a warm and engaging environment, where students get to know each other, as well as professors and university staff. Mars Hill boasts a eclectic mix of students, and one of the highest percentages of minority students in the region. The university draws students from all over the United States, and the world.