Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. 1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures. 2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests. 3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms. 4. May coordinate and compile information for various programs and activities for faculty and graduate students. 5. Oversees the work assignments of clerical staff and coordinates daily office operations. 6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature. 8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required.
Additional Job Posting Information
The College of Pharmacy at the University of Houston is seeking outstanding candidates for an Administrative Coordinator position with the Department of Pharmaceutical Health Outcomes and Policy. This position will coordinate all the administrative operations of the department, including, but not limited to, purchasing, accounts payables, contracts, travel, and property inventory.
Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
Additional Preferred Qualifications
The ideal candidate for this position should possess the following:
Experience supporting the administrative functions of a university department/office
Finance experience, including purchasing and/or accounts payables
Travel experience, including travel arrangements and reimbursements
PeopleSoft Finance experience
Concur Travel experience preferred
Experience with procurement cards and expense reports
Experience with travel cards and expense reports
Knowledge of state, university, and sponsored project procurement rules
Excellent written and verbal communication skills
Excellent organizational skills with the ability to manage multiple tasks and meet critical deadlines.
Intermediate to advanced level Excel skills
Additional Required Application Documents
Candidates interested in applying for the position must submit the following documents with the application:
Cover letter describing the manner in which your experience applies to the posting
Diploma or GED
Three work references, including current and past supervisors.
NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the interviewing process has been completed.
Internal Number: STA007480
About University of Houston
Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston. Each year, we educate more than 40,750 students in more than 300 undergraduate and graduate academic programs, on campus and online. UH awards more than 8,000 degrees annually, with more than 200,000 alumni. UH is a Carnegie-designated Tier One public research university.