Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 07-21-2021
Dept Marketing Statement Under leadership of Vice Chancellor for Research, the Office of Research has primary responsibility for research policy, planning and administration of the UC Santa Cruz Research enterprise. The Office of Research supports the research community through five units: the Office of Sponsored Projects, Research Development, Office of Research Compliance Administration, Industry Alliances & Technology Commercialization and the Office of Research Business Office.
Reporting directly to the Vice Chancellor for Research, the Office of Research Business and Operations Director is responsible for managing the administrative operations of the Office of Research (OR) and Vivarium, including budgetary financial management, human resources, facilities, recharge administration, technology management, contracts and special projects. Uses sound judgement in advising senior leadership on strategic resources management including identification of multiple options to resolve complex issues. Prepares short and long range planning for operations and improvements to processes. Establishes and recommends change to policies which affect the assigned units. Formulates strategies to achieve organizational goals and objectives through the coordinated efforts of subordinate staff where failure to achieve these goals could result in additional costs and personnel, and serious delays in overall schedules. Ensures subordinate staff adhere to defined internal controls. Manages systems and procedures to protect departmental assets. Provides leadership to the Office of Research Business and Operations team.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $120,000 - $145,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Code Classification: 000547 (ADMIN MGR 1)
Job Duties 30% - Manages, plans and administers administrative business operations of the Office of Research and Vivarium including budgetary financial management, human resources, technology management, facilities, and recharge administration.
20% - Provides leadership to the Office of Research Business Office to meet OR goals and objectives.
20% - Advises senior leadership on strategic resource planning. Analyzes financial and resource data; prepares and summarizes information and reports.
10% - Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the unit(s), including policies focused on diversity, inclusion and equity.
5% - Develops and monitors operational and budget processes, staff FTE, recharge administration and space planning.
5% - Represents the department on business affairs to the institution community.
5% - Manages systems and follows procedures to protect departmental assets.
5% - Special projects as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Broad knowledge of the organization's processes, systems, protocols and procedures with a focus on budget, account and fund management, personnel and personnel policy.
Broad knowledge of financial analysis and reporting techniques, experience with accounting and payroll systems.
Human resources and risk management planning.
Proven skills and sound judgement to quickly evaluate complex issues and identify multiple options for resolution.
Experience advising senior leadership on strategic resource management.
Proven ability to lead change management within an organization.
Strong verbal and written communication skills; ability to influence, persuade, and collaborate with all levels of staff.
Skills in organization and customer service to effectively manage multiple important priorities.
Proven ability to organize department work functions in an efficient and effective manner.
Broad knowledge of common organization-specific and other computer application programs.
Demonstrated management, conflict resolution and leadership skills to effectively lead and motivate others.
Demonstrated experience leading service oriented teams.
Experience with development and implementation of policies to improve diversity, inclusion and equity.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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