Inventory Control Assistant-Supply Management (Temporary) - 2101933
At Stony Brook Medicine, a TH Instructional Support Assistant/Inventory Control Assistant is a valuable member of our team, who provides administrative support and has the ability to interface with all levels of management throughout the hospital.
Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.
Duties of aTH Instructional Support Assistant/Inventory Control Assistant in Supply Managementmay include the following but are not limited to:
The Inventory Control Assistant will assist in ensuring that the operating rooms have their specialty vendor items including implants available for the next day's surgical cases. In addition to calling in orders to vendors, the Assistant reconciles the vendor's paperwork from post surgical cases to allow for proper processing through the Lawson system and Accounts Payable.
On site buyer for Central Sterile Supply Department. This includes purchasing routine and emergency supplies, and processing bills for surgeries already completed in a timely manner.
Will be communicating on a routine basis with supervisors, clinicians and Sales reps.
Responsible for the quick resolution of Accounts Payable issues and problems.
May be sent to meetings in the Manager's absence.
Order daily medical surgical supplies and implants needed for Surgery in the Operating Room.
Put on all requisitions and call in orders in accordance with the State Purchasing Department rules and regulations. Do blanket order releases. Follow up in GHX and expedite the receiving of orders as needed.
Trouble shoot and resolve problems that arise with regard to vendor orders. Assist Central Sterile Supply staff and Clinicians in the O.R. with all ordering needs.
Reconcile vendors paperwork from post surgical cases in a timely manner. Involves heavy communication with Sales Reps and outside vendors.
All other duties and/or special projects as assigned.
Required : Associate's Degree and two years working in a Supply Chain/Purchasing position in a hospital or health care setting. In lieu of degree,
four years working in a Supply Chain/Purchasing position in a hospital or health care setting.
Preferred : Purchasing experience. Experience in resolving Accounts Payable issues. Lawson item number requests and maintenance experience. Proficient in Lawson. Excellent written and verbal communication skills. Must work well under pressure.
Special Notes : Resume/CV and cover letter should be included with the online application.
Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 5 panel drug screen*
Successfully complete a Background Check investigation.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination .
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Official Job Title: TH Instructional Support Assistant
Job Field: Allied Health
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Supply Management-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 am-5:00 pm Pass Days: Sat, Sun
Posting Start Date: Jun 11, 2021
Posting End Date: Sep 10, 2021, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL1
Internal Number: 2101933
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.