The Gladstone Institutes seeks a Grants and Contracts Administrator or Senior Grants and Contracts Administrator to join its Grants and Contracts Department. Reporting to the Grants and Contracts Manager, this position provides direct support to a portfolio of Gladstone principal investigators in all aspects of pre- and post-award management. This is a full-time position that can be on-site in San Francisco or remote (U.S. West Coast business hours are required).
The incumbent is a trusted partner to their assigned principal investigators throughout the Grants and Contracts lifecycle and works cross-functionally with individual laboratories and administrative teams to provide excellent service and generate high-quality deliverables. The successful candidate will:
Work with investigators and research staff to develop grant budgets and proposals, providing expert interpretation of sponsor regulations and requirements and ensuring all proposal components are in compliance;
Submit research proposals to sponsors after obtaining all necessary institutional approvals;
Negotiate acceptable award terms;
Assess and mitigate compliance and audit risks;
Ensure timely set-up of awards in Gladstoneâ™s financial systems;
Maintain grant/contract records in compliance with institute and sponsor policies;
Work with investigators to identify potential funding sources;
Process non-competing continuations, progress reports, supplements, subawards, research agreements, prior approval requests, no-cost extensions and all other award and agreement modifications as needed;
Monitor project expenditures for compliance with applicable policy;
Monitor spending against awards to ensure that projects are on-budget;
Monitor overall laboratory expense, forecast investigator financial position given spending and staffing patterns, and work with investigators to identify remedial options, alternatives, and strategies, as appropriate;
Maintain overall compliance with institute policies and procedures, sponsor requirements, terms and conditions, and federal regulations;
Serve as a source of information on fiscal policies and procedures including federal funding regulations, and become an expert in specific policy areas according to the unique composition of each investigatorâ™s portfolio;
Prepare payroll and effort adjustments and journal entries as appropriate;
Process award closeout, including final financial reports;
Perform ongoing subrecipient monitoring and review all incoming and outgoing subaward invoicing for compliance with applicable award terms, policy, and regulation;
Participate in Gladstoneâ™s annual Single Audit (formerly known as the âœA-133 Auditâ);
Perform other duties as assigned.
Research Administration at Gladstone is a fast-paced,
Internal Number: REQ-994
About Gladstone Institutes
The Gladstone Institutes is an independent, not-for-profit research institution affiliated with the University of California San Francisco (UCSF), transforming the health and well-being of all people through medical research, education, and outreach in the fields focused on heart disease, immunology and virology including HIV/AIDS, and neurological disease. Home to notable leaders in the field of medical science, including 2012 Nobel Prize in Physiology or Medicine recipient Shinya Yamanaka, M.D.,Ph.D. Gladstone is comprised of four institutes in addition to various Centers and programs focusing approximately 500 members of our team on its mission: Science Overcoming Disease. Located in an award-winning building adjacent to UCSF's Mission Bay Campus, Gladstone offers a competitive salary and benefits program within a robust environment for those seeking to maximize their potential. Please consider Gladstone and make a difference in human health.