The University of Southern California (USC) Finance Division âUniversity Comptrollerâs Office is seeking an exceptional and talented Payroll Specialist to join its University Payroll Services team!
About the Opportunity
Reporting to the Payroll Supervisor, the Payroll Specialist is accountable for performing a wide variety of tasks related to the set-up, processing, taxation, preparation, direct deposit and delivery of payroll checks and stipend checks for non-resident alien students. Other duties include serving as payroll liaison to assigned home departments. The Payroll Specialist will also be responsible for ensuring compliance (such as timely reviews and approvals of I-9 documentation) as well as for customer support duties (such as processing off-cycle pay requests).Â
Candidates for the position of Payroll Specialist must meet the following criteria:
High School Diploma; however, a combination of experience/education may substitute for minimum education
2 years of experience in Payroll operations
Ability to establish and maintain accurate payroll and personnel records.
Ability to work with highly confidential information with absolute discretion.
Highly proficient with Microsoft Office Suite (including Word, Excel.)
Demonstrated understanding of FSLA, California State Wage and Labor Code, INS and IRS regulations, and university policies and procedures
Have the knowledge and experience with auditing I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements
Demonstrated knowledge/experience preparing and processing payroll documents for non-resident aliens in accordance with Federal INS and IRS regulations
Excellent problem-solving skills
Ability to multi-task with strong skills on detail and accuracy.
Team player, willing to assist if someone is out the office or needed.
Flexibility to shift priorities as needed
Ability to work independently and take initiative and anticipate needs.
Excellent written and verbal communication skills and ability to interact with all levels of staff and management.
The ideal candidate for the position of Payroll Specialist has:
An Associateâs or Bachelorâs degree
3 years of experience
Experience in a University Payroll environment
Experience with Workday
High volume in processing and communicating with HR/PA Analyst
The work you will do
The Payroll Specialist:
Provides service to assigned home departments. Answers policy and procedure questions. Investigates and resolves complex payroll problems according to FSLA, California State Wage and Labor Code, INS and IRS regulations, and university policies and procedures. Trains home department coordinators in the use of online applications as needed.
Performs on-line processing of payroll check requests and distributes all monthly and bi-weekly payrolls to home departments. Processes termination documents and final checks. Pulls checks and advice slips for special routing or handling.
Audits I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements. Follows up on problem I-9's, notifies HR/PA Analyst and Senior Business Officers of all I-9 violations.
Requests, tracks and processes Glacier for all non-resident alien, students, staff and faculty and students receiving non-qualified or qualified scholarships. Updates the payroll system with qualified scholarship data from Student Information Systems for calendar year end issuance of Form 1042S.
Audit I-9's, paper I-9 and re-verification I-9's, exceptions, transfers and promotions. Inputs information to online system to establish taxation status. Researches missing documentation or discrepancies.
Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents.
Prepares and processes payroll documents for non-resident aliens in accordance with Federal INS and IRS regulations. Updates system according to tax treaties and keeps home department informed of all tax treaty changes.
Reviews departmental on-line hand drawn checks for compliance to university policies and procedures prior to check signature.
Assists with College Work Study (CWSP) Certification process.
Maintains records and statistics for all general payroll processes (e.g., IRCA, direct deposit, stop payments, bank reconciliations). Maintains and updates the Payroll User's Guide and distributes to all User Guide owners.
Prepares periodic reports for management on matters such as the number and nature of problems with returned documents.
Performs other related duties as assigned or requested.Â The university reserves the right to add or change duties at any time.
About USCâs Office of the Comptroller
The Comptrollerâs Office is comprised of the Office of the Comptroller, Fringe Benefits Accounting, Financial System Administration, Financial System Access and Support, and University Payroll Services. The University Payroll Services department is responsible forÂ Assisting individual department human resource partners with questions on Payroll Policies and Procedures, distributing direct deposit adviceâs to each Home Department, handling all Non-Resident Alien taxing for employees, maintaining employee payroll records, maintaining federal & state tax elections, processing and distributing all payroll checks and âadviceâ slips to Home Departments, and processing & transmitting direct deposits.
The USC Finance Division â Comptroller Office values accountability, teamwork, open communication, integrity, and opportunities for growth & professional development.
Join us â apply today!
Minimum Education: High school or equivalentMinimum Experience: 2 years. Combined education/experience as substitute for minimum experienceMinimum Field of Expertise: Payroll or general office. Demonstrated interpersonal skills.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.