Are you interested in being part of a growing and dynamic team? The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Processing Assistant for the Hoover Institution Library & Archives. The position is an 18-month fixed-term with possibility of renewal.
Please submit a cover letter and resume along with your online application for full consideration.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Processing Assistant supports the Description division within the Hoover Institution Library & Archives to make available newly acquired archival material to researchers and patrons in a timely manner. Supporting the Acquisitions & Appraisal Archivist and Acquisitions Processing Archivist, and working closely with preservation staff, they will rehouse paper material, photographic material and audiovisual material in archival boxes and folders, and collect basic descriptive information that will be added to accession records and finding aids under general supervision, exercising some initiative.
Compile basic container lists or indexes of archival materials
Perform routine physical processing or rehousing of archival materials for patron use
Perform routine data entry and verify accuracy
Collect and maintain archives statistics; may produce reports for management
May perform routine circulation functions
May provide basic reference assistance
May be responsible for opening and closing activities, e.g. the stabilization lab
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Education & Experience:
Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Demonstrated organizational skills
Demonstrated interpersonal skills
Ability to understand and communicate library policy
Ability to apply judgment in choosing procedures and evaluating alternatives
Basic knowledge of computer and photocopy/scanning equipment technology
Ability to use appropriate software for reproduction of primary source materials
Ability to learn library operational skills
Desired/Preferred Knowledge, Skills and Abilities:
Demonstrated ability to perform detailed tasks accurately and efficiently
Experience using library automated systems (e.g., Aeon, ArchivesSpace)
Knowledge of Library of Congress call number systems or another classification system
Demonstrated computer literacy with word processing, spreadsheets, and communication software such as email
Certifications and Licenses:
Must be able to stand for many hours
Perform desk-based computer tasks.
Work with books and in places that may be dusty.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds.
Occasionally stand/walk, reach/work above shoulders, write by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Occasionally use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; may work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.