General Accountant 3

Location: Scotts Valley
Job ID: 38193

JOB POSTING

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NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 07-18-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

JOB SUMMARY

Extramural Funds administers the post award accounting for approximately 1200 contracts and grants. Under the general supervision of the EMF Director, the incumbent is responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. This entails interpreting and analyzing applicable federal, state, private, and University guidelines and policies, as well as specific contract and award terms and conditions. The incumbent regularly provides information and analysis to the EMF Director that concerns a broad range of extramural fund accounting issues. The incumbent exercises wide latitude in determining objectives and approaches to critical assignments.

The incumbent uses professional accounting concepts as a seasoned, experienced professional with a full understanding of accounting practices and organizational policies and procedures to resolve complex assignments where analysis of data requires a review of a variety of factors and multiple sources. The incumbent exercises judgment within defined accounting procedures and practices to determine appropriate action. The incumbent normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives. The incumbent has contact with internal and external resources on a regular basis, and demonstrates good judgment in selecting methods and techniques for obtaining solutions.

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $62,000 - $67,000 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Scotts Valley Campus

Union Representation: Non-Represented

Job Code Classification: 007735 (GEN ACCOUNTANT 3)

Travel:  Never or Rarely

 

JOB DUTIES

100% -

• Responsible for the accounting, financial reporting, and billing of various federal, state, and private extramural awards. All awards are thoroughly reviewed and appropriately allocated into the UCSC Financial Information System (Banner).  Financial reports, letters of credit draws, and invoices are prepared for Extramural Awards in compliance with award, University, and federal requirements. 
• Ensures Compliance with the UCSC effort reporting system (ERS). 
• Performs general ledger reconciliations and prepares adjusting journals to be entered directly into the Financial Information System (Banner). 
• Collects and tracks receivables and prepares refunds to award sponsors when necessary. 
• Works with campus departments to timely eliminate fund overdrafts and closeout awards. 
• Works with campus departments and awarding agencies to ensure timely collection of billings and, if necessary initiates collection proceedings.
• Reviews and interprets provisions of federal, state, local government and private extramural awards. 
• Coordinates efforts between campus departments, awarding agencies, and other university offices to ensure compliance with University and sponsoring agency policies and procedures. 
• Prepares interim and final financial status reports for contracts and grants according to relevant state, federal and private agency terms and conditions. 
• Works with campus departments to ensure accuracy and completeness of final financial reports. 
• Performs letter of credit drawdown for the National Science Foundation, National Institutes of Health Department of Education, NASA and other agencies as required.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge of accounting function and assignments.
• Ability to independently gather, organize, and perform accounting-related analysis to complete work assignments.
• Proven ability to effectively present information verbally and in writing.
• Thorough knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
• Thorough knowledge of common desktop / web applications.
• Thorough knowledge of analytical procedures used in accounting projects of moderate to semi-complex scope.
• Ability to prioritize workload, prepare legible records with strict attention to detail, work as part of a team and to
• interact in professional and courteous manner, utilize ethical discretion and good judgment when handling confidential information, perform data entry with speed and accuracy, perform mathematical functions, apply EMF related policies and procedures and process, review and correct award data and successfully undertake multiple concurrent responsibilities in an organized and methodical fashion.
• Ability to interpret, apply and ensure compliance with University, Federal and/or State agency policies and procedures.
• Demonstrated ability to conduct comprehensive, detailed analyses of complex policies, regulations, statutes and guidelines.

 

PREFERRED QUALIFICATIONS

• Working knowledge of college and university fund accounting and financial reporting, financial accountability and internal controls.
• Demonstrated experience with post-award grant cooperative agreement and contract administration for various award sponsors.
• Excellent communication and interpersonal skills with the ability to demonstrate diplomacy, discretion, and tact in relations with co-workers, university administration, government agencies, staff and support personnel.
• Ability to develop and maintain effective working relationships within a diverse, multicultural environment.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=38193&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





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