Stanford Department of Obstetrics & Gynecology's mission is to improve women's health through innovative and compassionate care, education, advocacy and discovery. Our faculty is committed to the highest level of basic and clinical research in Obstetric and Gynecologic science. In particular, we are focused on innovative translational medicine; bringing scientific results from the bench to the bedside.

The Department is seeking an enthusiastic and service-focused Administrative Associate 3 (AA3) to provide administrative and operational support with limited supervision to our growing generalist faculty, those that provide both gynecologic and obstetric care and have privileges at both Stanford HealthCare and Stanford Children's Hospital. This role will also support faculty-led efforts focusing on clinical quality, diversity, and mentored research.
This position requires experience with outstanding attention to detail, excellent verbal and written communication skills, superb follow-though to ensure that projects are not delayed, and outstanding organizational skills. Stanford experience is a plus. The ideal candidate will enjoy a fast-paced environment, and be inspired by the Department of Obstetrics and Gynecology's mission.

For more details about the department: https://obgyn.stanford.edu/

Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned