Systems and Reporting Analyst, Academic Personnel (0657U) 38287 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview



The mission of the Academic Personnel Office is to ensure the continued excellence of Berkeley's entire academic staff so that our campus can fulfill its core missions: offering broad access to a superb education, pushing forward the frontiers of knowledge, and serving the public good.



We work closely with the Vice Provost for the Faculty to maintain high standards and fair processes in academic appointments, promotions, and merit increases. We help academic HR staff, faculty, chairs, and deans to stay up to date about the University's policies and practices so that we can sustain a broadly shared understanding across our campus.



In partnership with the Office of Faculty Equity and Welfare, we classify non-senate appointments into the appropriate title series and approve appointments at non- delegated levels.



We administer APBears, the Academic Personnel at Berkeley Electronic Achievements and Review System, for the campus and also collect and analyze data to assess the effectiveness of our current academic personnel practices and to identify areas in which the campus may improve.



We implement OATS, Outside Activity Tracking System, for the campus.



We also manage a CalNet authenticated site, BMAP, Berkeley Manual of Academic Personnel, that focuses on policies, processes, and practices concerning ladder-rank faculty.



Position Overview



The AP Systems and Reporting Analyst supports the Vice Provost for Faculty division and campus academic units as an academic personnel subject matter expert for Oracle PeopleSoft (UCPath), Academic Personnel at Berkeley Electronic Achievement and Review System (APBears), the systemwide Outside Activities Tracking System (OATS) and data warehouse reporting (using various reporting tools). This position serves as the campus's lead business analyst for all academic policies requiring system updates including, but not limited to, academic salary adjustments, APBears upgrades/enhancements, and academic personnel reporting design. The incumbent provides the Assistant Vice Provost for Academic Personnel and Vice Provost with analysis for UCPath implementation/data conversion and reporting conversion and serves as the system expert and analyst when questions arise from academic units on APBears and UCPath.



The AP Systems and Reporting Analyst is the lead business analyst on APBears, overseeing all system enhancements and developing needed fit-gap requirements. This position has primary responsibility for identifying APBears fixes, enhancements, and new components throughout the system lifecycle from problem identification; diagnosis and prioritization; writing functional requirements; technical specifications and participating in end-to-end testing.



This position also develops key campus academic reports and reporting training for APO staff and campus academic units.

Application Review Date

The First Review Date for this job is: July 12, 2022

The posting will remain open until filled, and applications may be reviewed after this date.

Responsibilities

• Develops and presents strategic plans for APBears, academic policies requiring system changes, and academic reporting needs. Makes business system recommendations to the Assistant Vice Provost that affect the strategic direction of the organization. Works with the Assistant Vice Provost, APO analysts, and deans' offices to develop strategies for addressing sensitive situations involving academic appointees (e.g. display of legal names versus preferred names in downstream systems).
• Initiates, designs, or modifies procedures to solve complex problems considering staff resources, system limitations, and the implementation timeframe to meet campus needs and expectations.
• Performs highly complex analysis of business and user needs, documentation of requirements, and translation into proper system requirement specifications. Creates highly technical specifications for systems with broad impact on campus. Develops communication strategy for implementing changes to business systems.
• Tests and validates system changes.
• May lead cross-functional teams to solve complex business or systems issues. Guides and advises other academic HR professionals on academic personnel business systems.
• Works at the highest technical level of most phases of systems analysis while considering the business implications of the application of technology to the current and future business environment.
• Provide user support and training on new applications. Develops and maintains three Open Berkeley websites for the Academic Personnel Office.

Required Qualifications

• Requires advanced knowledge of business analysis function. This includes broad and deep knowledge of academic personnel, academic units' personnel and general business practices, and campus data needs about academic appointments. Strong understanding of campus and system-wide policies, practices, and procedures. Understanding of how HR data is used within the campus, at a system-wide level, and at the state and federal levels.
• Solid experience of Oracle PeopleSoft or other enterprise applications.
• Solid experience with an online review system such as APBears and an understanding of the academic review process.
• Complex understanding of reporting tools such as Cal Answers, reporting pivots, and analyzing academic data.
• Complex understanding of how academic data is collected, categorized, and reported on across multiple systems.
• Detailed understanding of the variety and complexity of academic compensation and appointment structures; how these are reflected in relevant applications across the campus and how to translate compensation policy into the UCPath system.
• Must have knowledge relating to the design of applications programs across the campus.
• Requires knowledge of other related areas of IT.
• Knowledge of department processes and procedures.
• Requires advanced skills associated with programming design, modification and implementation.
• Requires interpersonal and communications skills in order to work with both technical and non-technical personnel at various levels in the organization.
• Has skills needed to develop conversion and system implementation plans.
• Bachelors degree in related area and/or equivalent experience/training

Salary & Benefits

This is a 100% time (40-hrs a week), monthly paid, exempt position. Salary will be commensurate with experience.

This position is elgiible for hybrid (partially remote) work.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=38287&PostingSeq=1





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