Northern California HERC

The Art and Theater departments at the College of Saint Benedict (CSB) and Saint John?s University (SJU) invite applications for a full-time (0.83 FTE), benefit eligible position of Department Coordinator.

The Department Coordinator plays a critical role in the success of the departments by assisting the department chairs, faculty, and students in various capacities. These responsibilities generally include office management, communication and event support, budgeting, and supervision of student employees. This individual coordinates departmental performances, scholarship auditions, and admissions and recruiting events on campus. 
 
This position works on a ten-month contract, with flexible hours; some evenings and weekends are required. These departments are located in the Benedicta Arts Center on the College of Saint Benedict campus.

Institutional Inclusion Visioning Statement
The College of Saint Benedict (CSB) and Saint John?s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.
CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.Office Management Duties (50%):

• Recruit, hire, train, schedule, and supervise student employees for the departments of Art and Theater.
• Purchase, monitor, and maintain each department?s office tools and supplies as needed.
• Submit maintenance requests for the departments.
• Maintain the copy machines to ensure they are in working order.
• Coordinate and maintain inviting departmental spaces for department offices. 
• Maintain data storage for each department.
• Coordinate mail and orders for the department.
• Communicate and coordinate with other campus personnel and offices as needed.
• Prepare new faculty members? offices for their arrival, ensure new faculty members have all the necessary supplies in their office before the start of the academic year.

Communications and Event Support (20%):

• Schedule and plan events for the department.
• Update and maintain department website and social media platforms.
• Coordinate scheduling of travel, accommodations, and public events for visiting guests, and conferences sponsored by the department.

Supporting Department Chair and Department Work (20%):

• Assist faculty, visiting guests, and job candidates with timely submission of reimbursable expense documentation.
• Support department chairs by processing acceptance to major forms, maintaining advising lists and department files, and reviewing staffing grids.
• Support faculty assessment efforts:
  • Collect materials for annual assessment.
  • Collect data for on-going review (such as alumni/alumnae placements in professional programs and graduate schools). 
• Update and maintain appropriate distribution mailing lists for announcements to major and minor students, faculty, student work staff, alumni/alumnae, and affiliated departments.

Budgeting (10%):

• Manage the department?s budget, including:
  • Provide timely updates of department budget status to Department Chairs.
  • Research and purchase office items, music and instruments.
  • Allocate P-card purchases and reconcile statements.
  • Place and manage orders and expenditures.
  • Ensure supporting documentation of receipts are collected in accordance with the reimbursement and travel guidelines.

MINIMUM QUALIFICATIONS:       

• Post-secondary education or 2-3 years related experience. 
• Experience working in an office setting, managing multiple priorities, and tracking budgets. 
• Experience coordinating events and maintaining website/social media channels.
• Ability to maintain professional standards of confidentiality.
• Attention to detail and accuracy with strong organizational skills.
• Excellent written, oral, and interpersonal communication skills.
• Ability to work, prioritize tasks, and problem-solve independently with limited supervision.
• Open to incorporating feedback into projects and responsibilities.                                                  

PHYSICAL REQUIREMENTS:

• Ability to perform essential job functions, with or without reasonable accommodations. 
• Significant keyboard and computer use, prolong sitting, and occasional standing. 
• Ability to occasionally lift up to 25 pounds.

TRAVEL REQUIREMENTS:

• The Department Coordinator will maintain two office spaces, one at CSB and one at SJU. Office hours will be divided equally between the two campuses.                                                                                           

Return to Search Results