Northern California HERC

Location: Brandeis â“ Waltham Campus
Time Type: Full Time

Make an Impact Where Accuracy, Service, and Community Intersect

Brandeis University is seeking a detail-oriented and service-driven Payroll Specialist to join our collaborative payroll team. This is an excellent opportunity for a payroll professional who thrives in a fast-paced, deadline-driven environment and takes pride in delivering accurate, timely pay while providing exceptional support to a diverse employee population.

In this role, you wonâ™t just process payrollâ”You will play a critical part in ensuring employees across the university are paid correctly and supported with expertise, care, and responsiveness. If you enjoy problem-solving, working with data, and being a trusted resource for others, this role offers both challenge and meaningful impact.

What You will Do

Own Payroll Operations (~25%)

• Support end-to-end processing for weekly and semi-monthly payrolls

• Process off-cycle payments and manual adjustments with precision

• Ensure payroll deadlines are met consistently and accurately

Leverage Data & Analytics (~25%)

• Audit payroll data and analyze reports to ensure accuracy

• Run and review retroactive payroll processes

• Partner with HR and campus stakeholders to identify and resolve discrepancies

Deliver Exceptional Customer Service (~30%)

• Serve as a responsive, knowledgeable resource for payroll-related questions

• Investigate and resolve issues from multiple channels (queue, phone, in person)

• Support Foreign National payroll processes, including use of Sprintax Calculus

• Proactively audit time entry, payment elections, and check registers

Drive Continuous Improvement (~15%)

• Contribute to process enhancements and reporting improvements

• Support special projects that strengthen payroll operations

Support Cashiering Functions (~5%)

• Provide backup support for cashiering activities, including in-person service and transaction handling

What You Bring

• Associateâ™s degree (Bachelorâ™s preferred)

• 3-5 years of relevant payroll or related experience (A Bachelor's degree can substitute the required years of experiene).

• Strong analytical skills and attention to detail

• Ability to manage sensitive, confidential information with integrity

• Excellent customer service and communication skills

• Comfort working across systems, data, and diverse employee populations

Why Join Brandeis?

• Be part of a mission-driven academic community

• Work in a collaborative, supportive environment

• Grow your expertise in a complex, multi-population payroll setting

• Make a direct impact on employee experience across the university

Compensation

The salary range for the position is $56 - 62K (annualized, will be paid hourly).

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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