Northern California HERC

Job Description:

• Monitor daily cash activity, account balances, cash inflows, cash outflows, and liquidity needs to support University operations.
• Coordinate transfers between accounts, including University/Foundation activity, payroll-related transfers, LGIP activity, and Zero Balance Account funding.
• Track activity to support cash visibility, timely recording, and appropriate funding of operational needs.

• Prepare and process payment-related activity, including checks, ACH transactions, direct deposits, payment voids, returned transactions, payroll direct deposit advices, and payroll beneficiary payments.
• Prepare and upload banking files in accordance with established procedures, approval workflows, and internal control requirements.
• Serve as an operational contact for banking partners and internal departments regarding banking activity, deposits, payments, transfers, and related issues.

• Prepare and record accounting entries in Banner, including bank activity, deposits, cash transactions, investments, debt, payroll-related activity, and other assigned transactions.
• Support cash and bank reconciliation processes by researching outstanding items, resolving discrepancies, providing transaction support, and coordinating timely recording of related activity.
• Support monthly close, year-end close, reconciliation reporting, cash status reporting, and financial statement preparation by providing related documentation and analysis.

• Monitor payment activity for unusual transactions, duplicate payments, unauthorized ACH or wire activity, and other potential risks, escalating concerns as appropriate.
• Generate reports to identify errors, exceptions, or out-of-balance conditions, and coordinate timely resolution of identified issues.
• Manage assigned compliance processes, including unclaimed property activity, due diligence letters, escheatment support, and related inquiries.

• Provide guidance to junior accounting staff and assist with questions, transaction research, and issue resolution.
• Recommend process improvements to enhance accuracy, efficiency, documentation, and internal controls.
• Perform other duties as assigned to support departmental goals, operational needs, and University financial management objectives.

About Tennessee State University

Tennessee State University is committed to excellence and has been consistently listed in the U.S. News & World Report’s “Guide to America’s Best Colleges” for more than a decade. Founded in 1912, TSU is a comprehensive, urban, co-educational, land-grant institution in Nashville, Tennessee. The university has been served by seven presidents, including Dr. Glenda Baskin Glover, who is currently serving as our eighth president.TWO CAMPUSESOur Nashville home offers two locations—the 500-acre main campus nestles in a beautiful residential neighborhood along the Cumberland River, and the downtown Avon Williams campus sits near the center of Nashville’s business and government district.

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