Northern California HERC

Under general supervision, to perform professional accounting work related to the preparation and maintenance of College accounting procedures and records; and to perform related duties as assigned.This is an experienced professional accounting class, in which incumbents are expected to independently perform the full range of accounting duties. This class is distinguished from Senior Accountant which performs more advanced and technical professional accounting.

Ideal Candidate:

The ideal candidate is a detail-oriented and dependable accounting professional with experience in accounts payable, accounts receivable, cash handling, and general ledger support. They possess a strong understanding of basic accounting principles, internal controls, and financial recordkeeping, and demonstrate accuracy in preparing, reconciling, and reviewing financial transactions in compliance with applicable policies and regulations.

This individual works independently under general supervision, manages multiple deadlines effectively, and maintains strict confidentiality of financial information. They are proficient in computerized accounting systems and standard office software, communicate clearly, and provide excellent customer service to students, staff, vendors, and auditors.

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Reviews accounting documents to ensure accuracy of information and calculations and makes correcting entries;
• Examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations;
• Prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts;
• Prepares trial balances and financial reports;
• Prepares journal entries and periodic reconciliations of general ledger, journal, subsidiary accounts, credit card and bank statements;
• Compiles and prepares financial statements, general and subsidiary ledgers and supporting schedules;
• Maintains expenditure and budgetary control accounts;
• Prepares accounts payables warrants and remittance advice for mailing;
• Prepares health benefits and retiree refunds for payment;
• Prepares billings to outside agencies for services provided by the college;
• Maintains a database of bad debt accounts; sends to collection as appropriate;
• Verifies bank deposits, counts coins, cash and checks, ensures all checks are endorsed;
• Using information from human resource documentation, updates and maintains the payroll master file e.g. updating deductions, calculating health and welfare allowance changes, inputting new salary schedule;
• Prepares cash transfers and loans between funds;
• Maintains complete accounting recordkeeping on state, county and other funding sources;
• Performs cost and rate studies and analyzes cost factors;
• Reviews current accounting practices and procedures and recommends modifications and revisions;
• Conducts internal audits and assists with field audits on an assigned basis.

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