Northern California HERC

Position Summary
The Graduate Admission, Administrative Analyst supports the systems, workflows, and operational processes that drive graduate admissions at San Diego State University. This position serves as a key resource for admissions staff and campus partners by managing application processing workflows, analyzing and resolving system issues, maintaining admissions configurations, and supporting process improvements. The Analyst also develops training resources, coordinates user access, and helps ensure accurate, efficient, and student-focused admissions operations throughout the application cycle.

Key Responsibilities

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  Support graduate admissions operations by monitoring application workflows, reviewing data, and helping ensure applications are processed accurately and efficiently throughout the admissions cycle. 
  
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  Analyze and resolve system and application issues, working closely with admissions staff, business analysts, and IT partners to troubleshoot problems and implement solutions. 
  
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  Develop and maintain reports, queries, and data tools that support operational decision-making, workflow management, and continuous process improvement. 
  
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  Support admissions system configurations and annual setup activities, including program maintenance, application cycle preparation, testing, and validation of system updates. 
  
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  Serve as a key resource for staff and campus partners, providing support for admissions workflows, system access, security permissions, and process-related questions. 
  
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  Identify opportunities to improve efficiency and automation, recommending enhancements that streamline operations and improve the experience for applicants and staff. 
  
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  Create training materials and deliver training sessions for admissions staff, student assistants, and campus partners to support effective use of admissions systems and processes. 
  

Why Join Us?

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  Help shape the graduate admissions experience for thousands of prospective students each year. 
  
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  Work in a collaborative, supportive environment where your ideas and expertise can make a real impact. 
  
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  Gain valuable experience with enterprise systems, data analysis, process improvement, and higher education operations. 
  
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  Partner with professionals across Enrollment Services, Information Technology, and academic departments. 
  
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  Take on meaningful projects that improve efficiency, service, and the student experience. 
  
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  Enjoy professional development and career growth opportunities at one of California's leading public research universities.
  

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU-watch our video and imagine your future here: Working at the CSU.

Position Information

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  Full-time, benefits eligible, permanent/probationary position.
  
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  Position is designated non-exempt under FLSA and is eligible for overtime compensation.
  
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  Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
  
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  This position is approved for partial telecommuting with onsite work in San Diego.
  

Department Summary
Enrollment Services supports students throughout their SDSU journey, from recruitment and admission through graduation. The division includes Admissions, the Office of the Registrar, Financial Aid and Scholarships, Outreach and Recruitment, Strategic Partnerships, International Recruitment, Class Scheduling, Communications, and the Cal Coast Student Financial Center, all working together to provide a seamless and student-focused enrollment experience.

Within Enrollment Services, the Office of Admissions oversees undergraduate and graduate admissions processes for a diverse applicant population, including first-year, transfer, graduate, international, and student-athlete applicants. The Graduate Admissions Unit plays a vital role in processing and evaluating graduate applications, maintaining student records, coordinating application reviews with academic departments, and ensuring qualified students are successfully admitted to SDSU's graduate programs.

For more information regarding the Department of Enrollment Services, click here.

Education and Experience
Bachelor's degree in public administration, business administration, or a related field (or an equivalent combination of education and experience).

Key Qualifications

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  Experience supporting admissions, enrollment, student services, or other administrative functions in a college or university environment.
  
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  Strong organizational skills with the ability to manage multiple priorities, coordinate projects, and meet deadlines in a fast-paced setting.
  
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  Experience reviewing documents, maintaining accurate records, and performing detailed data entry with a high level of accuracy.
  
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  Ability to analyze information, apply policies and procedures, and make sound decisions using good judgment and problem-solving skills.
  
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  Knowledge of budgeting practices, reporting processes, and basic research or data analysis techniques to support operational and program goals.
  
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  Experience creating reports, training materials, presentations, or other communications for diverse audiences.
  
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  Proficiency with database systems and business applications, including experience updating records and maintaining data integrity; PeopleSoft Campus Solutions experience is a plus.
  
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  Strong written and verbal communication skills with the ability to build positive relationships and serve as a resource for students, colleagues, and campus partners.
  
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  Eagerness to learn, adapt, and contribute to a collaborative team dedicated to supporting student success and organizational excellence.
  

Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Salary is based on your experience, education, and qualifications, within the department's budget and equity guidelines.

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  CSU Classification Salary Range: $4,799.00 -$6,992.00 /month; hiring salary not expected to exceed $4,799.00/month.
  

Full Benefits Package Includes:

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  Generous Time Off: 15 paid holidays, vacation, and sick leave.
  
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  Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
  
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  Health Coverage: Medical, dental, and vision options at low or no cost.
  
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  Education Support: CSU tuition fee waiver for employees and eligible dependents.
  
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  Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
  
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  Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
  

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values
At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information
Apply by July 15th, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tyler Emery, temery@sdsu.edu.