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University at Buffalo
Buffalo, New York
University at Buffalo
Buffalo, New York
University at Buffalo
Buffalo, New York
University at Buffalo
Buffalo, New York
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Details
Posted: 12-Jun-26
Location: Buffalo, New York
Type: Full-time
Categories:
Grants Management
Staff/Administrative
Internal Number: 7230734
Department Administrator, Primary Care Research Institute
Position Information
Position Title: Department Administrator, Primary Care Research Institute
Department: Family Medicine
Posting Link: https://www.ubjobs.buffalo.edu/postings/62881
Job Type: Full-Time
Posting Detail Information
Position Summary
Reporting to the Vice Chair for Research, the Primary Care Research Administrator is a key player within the Department of Family Medicine, Primary Care Research Institute. The Department Administrator will work closely with the Director of Finance in managing the portfolio of funded projects within PCRI in addition to providing HR management for the Institute.
Responsibilities include, but not limited to, the following:
Responsibilities include, but not limited to, the following:
- Assist with pre and post award grant management functions across the Institute including development support, monitoring, reconciliation, compliance and financial processing. Manage electronic payment requests (via ShopBlue system) and process Independent Contractor and Personal Service Agreements, and other post-award tasks as needed.
- Oversee the Institutes Human Resources needs, such as processing related personnel transactions (appointments, changes, etc.), and serving as Hiring Manager (job descriptions, posting, recruiting, interview process, onboarding arrangements, and annual review process).
- Provide critical administrative support for the Institute, such as the procurement of equipment, inventory, and service contracts, as well as fiscal monitoring and reconciliation functions including approval and verification of State (IFR) and monthly Amex grant-related transactions.
- Develop policies with the assistance of the Director of Finance, Vice Chair for Research and the Director of Development.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
- Bachelors degree in an appropriate field and 3 or more years experience in business administration, research administration, grants management, or related field. Education and experience requirements may be satisfied by a combination of education and experience.
- Ability to work independently with minimal supervision and proactively follow up on issues without direction.
- Excellent oral, written and interpersonal skills including the ability to understand, interpret, and apply policies and regulations and provide guidance and recommendations to others. Ability to communicate clearly and respectfully with diverse populations.
Preferred Qualifications
- Experience with University at Buffalo policies, procedures, and systems (e.g., Concur, UB Jobs, ShopBlue, SIRI, RF SUNY Reporting).
- Experience working in research administration or post-award financial management, preferably in higher education or research settings
Physical Demands
Salary Range
$60,000 - $75,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Angela Henke
Contact's Pronouns:
Contact's Title: Department Administrator
Contact's Email: ahenke@buffalo.edu
Contact's Phone: 716-816-7248
Posting Dates
Posted: 06/11/2026
Deadline for Applicants: Open Until Filled
Date to be filled: 08/03/2026
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The University at Buffalo is a premier, research-intensive public university, and is a New York State flagship university. UB's 30,000 students pursue their academic interests through more than 500 undergraduate, graduate and professional degree programs. UB offers 16 Division I intercollegiate sports that compete at the highest level of competition in the NCAA. Founded in 1846, the University at Buffalo is the largest and most comprehensive university in the State University of New York system (SUNY), and is a member of the Association of American Universities, which is composed of America's leading research universities. UB is consistently recognized as one of the world’s most exceptional, most affordable universities.
Visit our website, https://buffalo.edu, to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
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