Northern California HERC

Oversees accounting functions for restricted funds, federal & state financial aid, Direct Loans, and other miscellaneous funds including all aspects of support for financial processing, analysis, reporting, and compliance.  Manages the study abroad financial functions. Assists with grant functions as assigned. Assists higher level administrators as applicable, in the Controller's Office and finance area, in the general oversight of operations and services as related to any assigned program, initiative, or objective, including supervision of staff. Works under direction and receives assignments and orders in general terms and is usually expected to complete an assignment within a determined time frame but is free to work out the details and sequences. Interprets regulations, policies, etc. for the guidance of other employees or the public; administers regulations and/or policies.

Essential Functions and Responsibilities: Provides general oversight and administration of any assigned program, initiative, or objective, includes supervision of staff. Assigns and reviews work; establishes timeframes for the completion of assigned tasks; trains and orients new employees; approves/disapproves requests for paid leave; interviews candidates for employment and makes recommendations for hire; evaluates employee work performance; receives and responds to grievances; helps with the development of unit work procedures and policies.

Reviews/approves analyzed data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation.

Prepares/reviews complex original and adjusting journal entries relative to monthly accounting cycles and accounting period closes. Participates in conducting year-end closing of general ledgers and preparing annual financial statements for external and internal audit. Performs/reviews audits of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares/reviews complex financial, statutory, and management reports.

Oversees the management of restricted gift funds, federal and state financial aid grants and loans, and endowments. Prepares Banner reports for Direct Loan reconciliations. Performs drawdowns, reviews and approves reconciliations, monitoring for return of funds, annual reporting requirements, and prepares/reviews related audit requests. Prepares Controller's portion of annual Fiscal Operations Report and Application to Participate (FISAP).

Manages all study abroad functions by creating/approving new account requests, budget set-up/monitoring, journal processing, forms review, reconciliation, reporting, compliance, and fund close-out. Handles all interactions/communications with faculty and the Faculty Led Study Abroad (FLSA) team.

Examines and interprets gift and endowment award terms and donor guidelines, regulatory publications and university policy/procedures to ensure compliance, obtaining clarification where needed. Provides customer service and financial technical support. Serves as liaison to internal and external constituents as needed. Serves as the primary contact for Youngstown State University Foundation.

Assist Grants Accounting in the performance of time and effort reporting and tracking, supplemental pay tracking and reconciliation, monthly budget updates for non-grant funds in grant fund sequence, and other functions as the need arises.

Solves accounting problems for employees in lower classifications. Reviews departmental operating procedures and recommends improvements to supervisor; participates in development and implementation of new procedures.

Serves as a backup to Controller's Office staff as needed.

Researches and makes recommendations to supervisor regarding assigned area's policies and procedures as it relates to completion of work and/or provision of services; administers regulations and/or policies.

Prepares/reviews reports and other information/documentation to assist the supervisor in strategic planning of the assigned area.

Manages/coordinates daily tasks related to one or more assigned components of a department's/division's overall programs and/or services.

Designs and delivers training materials and/or other supporting documentation necessary for the operation of the assigned area.

Analyzes complex data sets and prepares/reviews comprehensive reports with recommendations for leadership.

Participates and/or leads complex projects, including implementation plans, timelines, and resource requirements.

Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Gathers data and prepares reports and other information/documentation for supervisory review?related to programs and/or services, or one or more assigned components.

Prepares for and attends events.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities: Trains new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday. Potential for some remote work after initial review period.

Supervision Exercised: Supervision is exercised over staff and student employees.

Reports to: Associate Controller and Director of Grants Accounting

Required Certifications, Training, and/or Licensures: None

Knowledge, Skills, and Abilities:

Knowledge of: policy administration; process improvement; supervisory techniques; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management.

Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.

Ability to: deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.

(*) Developed after employment.

Minimum Qualifications: At least a bachelor's degree in accounting and at least three years of accounting experience.

Preferred Qualifications: Banner finance experience.  Fund accounting experience. Supervisory experience.

Physical Requirements: In accordance with the U.S. Department of Labor physical demands strength ratings, this position will perform sedentary work.

Sedentary: work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.

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