Northern California HERC

Note - This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.
This job posting has two open positions.

The School of Engineering
Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Stanford's School of Engineering seeks a Facility Manager with experience managing a large, interdisciplinary facility with complex instrumentation and labs. The Facility Manager provides excellent customer service to building residents and works as part of a collaborative team of Facility managers, safety specialists, and project managers. Although each Facility Manager has assigned facilities in which they reside and focus, they work within a select team, participate in regular cross training, and provide back-up coverage for each other.

The Facility Manager is expected to work independently to ensure that assigned facilities are appropriately maintained, sustainable, efficient, safe, secure, code-compliant, and accessible. The Facility Manager also facilitates moderately complex construction and renovation projects, participates in complex renovation projects, interprets facilities policies and guidelines, and makes enhancements to facilities procedures. The Facility Manager reports to the School of Engineering Quad (SEQ) Services Manager of Facilities Operations. We seek candidates that have taken actions toward continuous improvement in their previous positions.

The Facility Manager will have primary responsibility for buildings in the School of Engineering Quad (SEQ). These buildings are comprised of offices, unique research facilities, labs, maker spaces, and teaching spaces for both undergraduate and graduate students. In this role the Facility Manager will be supporting faculty, staff, and students from multiple departments within the School of Engineering. The Facility Manager will have significant responsibility in developing, streamlining, and improving operations of their assigned facilities.

This position is eligible for a hybrid work arrangement with a minimum of 4 days/week working at the Stanford main campus, subject to operational needs.

Job Purpose:
Perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of a complex facility. These facilities are defined as a building posing greater regulatory and/or safety risk impact to the Stanford community or non-laboratory, multiple buildings with broader scopes of responsibility. This is an individual contributor role.

In this role, you will:

• Serve as property operations / maintenance point of contact for facilities' issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
  
• Perform condition assessments on appearance, equipment, or troubleshooting; analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
  
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
  
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
  
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
  
• Coordinate with the school's safety specialists to: correct identified safety issues, perform root cause analysis, identify and track corrective actions; track chemical inventory, disposal, hazardous waste; develop and conduct safety training and/or new employee facility orientation; and maintain and participate in emergency preparedness, recovery and business continuity coordination.
  
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
  
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
  
• May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.
  
• Other duties as assigned.